Beacon Hill · 5 hours ago
Administrative Assistant
Newton, MA
Full-time
Onsite
Entry, Mid Level
$25/hr - $26/hr
2+ years expBeacon Hill is a large, well-established, fully egalitarian Jewish congregation located in Newton, MA. They are seeking a Temp to Hire Ritual Assistant to provide essential administrative support for clergy and ritual operations, ensuring accurate coordination of worship life and community communications.
Staffing Agency
Responsibilities
Maintain and manage the clergy calendar, including service leadership, sermon schedules, minyan coverage, and clergy absences
Track and input special Shabbatot and communal observances (e.g., Pride Shabbat, Graduation Shabbat, Teen Shabbat)
Enter and maintain service times for weekly Shabbat services, holidays, and festivals in the Event Management System (EMS)
Manage registration and administrative logistics for clergy-led programs, worship-related events, and concerts
Provide Zoom setup, monitoring, and basic technical support for clergy-led programs and meetings
Organize, update, and maintain clergy templates, documents, and shared resources
Provide front desk and phone coverage as needed
Draft, prepare, and send bereavement and thank-you letters with care, sensitivity, and timeliness
Assist with pastoral communications, including community bereavement notices, weekly announcements, and lifecycle lists
Monitor and support High Holiday inboxes, helping route inquiries and ensure timely follow-up during peak periods
Handle pastoral and lifecycle information with the highest level of confidentiality and professionalism
Provide administrative support for congregant and foundation giving, including tracking and coordination
Manage online registration lists for lectures, concerts, and community-wide programs
Review and submit bookplate orders; coordinate receipt, tracking, and placement in Siddurim
Support donor stewardship and acknowledgment processes related to ritual gifts, memorials, and special programs
Provide general administrative assistance, including scanning, copying, and document preparation
Serve as a flexible support resource during lifecycle-heavy weeks, staff absences, and major communal moments
Collaborate across clergy, ritual, operations, engagement, and development teams to ensure accurate information flow and coordinated execution
Qualification
Required
Bachelor's degree or equivalent experience in nonprofit administration, Jewish communal work, or a related field
2-4 years of experience in administrative coordination, clergy support, or a nonprofit/synagogue environment
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Proven ability to handle sensitive and confidential information with discretion
Familiarity with Hebrew, Jewish ritual cycles, synagogue life, and lifecycle moments strongly preferred
Experience with EMS, ShulCloud, CRM systems, or similar platforms a plus
Comfort with Zoom and basic event technology
Proficiency with Microsoft 365
Preferred
2-4 years of administrative or clergy support experience
Background in nonprofit or Jewish communal settings strongly preferred
Highly organized, dependable, and detail-oriented
Compassionate and emotionally resilient, with comfort supporting conversations around funerals, death notices, and bereavement
Professional and thick-skinned, able to work with strong personalities without taking things personally
Able to stay focused, calm, and productive in a busy, people-centered environment
Benefits
Medical
Dental
Vision
Federal and state leave programs
Company
Beacon Hill
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
1001-5000 employees
H1B Sponsorship
Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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Trends of Total Sponsorships
2025 (38)
2024 (94)
2023 (76)
2022 (60)
2021 (77)
2020 (86)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
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