Harvey Mudd College · 7 hours ago
Assistant Vice President of Advancement Operations and Campaigns
Claremont, CA
Full-time
Hybrid
Director/Executive
$155K/yr - $175K/yrHarvey Mudd College is seeking an Assistant Vice President of Advancement Operations and Campaigns who will be responsible for the design, integration, and oversight of systems and policies that support fundraising success. The AVP will lead the Operations and Campaigns division, ensuring operational excellence and strategic direction while collaborating closely with senior leadership to execute fundraising strategies.
Higher Education
Responsibilities
Provide strategic direction and day-to-day leadership for the Operations and Campaigns division, overseeing approximately 10 professional staff across Donor Relations, Prospect Development, and Advancement Services
Ensure that advancement operations function as an integrated system supporting frontline fundraising, volunteer leadership, and institutional priorities
Oversee divisional budget, staffing models, workflows, and technology investments to ensure readiness for a campaign environment and long-term scalability
Build and mentor a cohesive, forward-looking team grounded in data-informed decision making, professional development, and continuous improvement
Lead prospect identification, research, qualification, and prioritization to sustain a strong pipeline of major and principal gift opportunities
Establish and monitor clear metrics for portfolio balance, movement, and velocity; lead regular portfolio review processes in partnership with Development leadership
Design, refine, and enforce a disciplined moves-management framework within the CRM, ensuring transparency, accountability, and strategic progression from discovery through stewardship
Leverage data analytics, wealth screening, and predictive tools to inform prospect strategy and maximize fundraising effectiveness
Lead the operational planning and execution of Harvey Mudd College’s comprehensive fundraising campaign, ensuring alignment with the strategic plan, institutional priorities, and leadership expectations
Support campaign governance structures, including internal and external committees, volunteer leadership roles, timelines, and deliverables
Develop and maintain sophisticated dashboards and reporting tools that provide the Vice President, President, and senior leadership with real-time insight into campaign progress, pipeline health, and goal attainment
Partner closely with the AVP for Development, Advancement Communications, and campus leadership to ensure campaign goals, messaging, and execution are fully aligned
Ensure best-in-class performance in gift processing, records management, database integrity, and donor data security
Lead the implementation and use of advanced tools, including FundMiner, to support campaign counting, fund vitality analysis, and endowment performance monitoring
Develop and implement division-wide policies and standards, including campaign counting, gift acceptance, naming conventions, and internal controls
Partner with Business Affairs, Finance, and IT to ensure compliance with IRS regulations, audit requirements, and institutional financial controls
Serve as a strategic partner to the Vice President for Advancement and senior leadership, aligning advancement operations with campaign, fundraising, and engagement objectives
Represent Advancement Operations in cross-campus initiatives, advocating for systems, data, and process needs that support institutional goals
Ensure continuity of critical advancement systems and operations, including responsiveness during peak campaign periods or system disruptions
Support OCA's objective to cultivate and sustain a robust culture of philanthropy that reflects belief and confidence in HMC’s leadership and mission
Develop and maintain collaborative relationships with key offices and partners across campus, including the President’s Office, the Dean of Faculty Office, Admission, Financial Aid, Student Affairs, Financial Affairs, Communications & Marketing, academic departments and centers, and Career Services
Qualification
Required
Senior executive leadership experience in advancement operations or related field
Experience overseeing a team of professional staff
Strong understanding of fundraising strategies and campaign execution
Proven ability to integrate operations to support frontline fundraising
Experience in budget management and resource stewardship
Ability to build and mentor high-performance teams
Experience in prospect development and analytics
Strong skills in data analytics and predictive tools
Experience in campaign planning and execution
Ability to develop and maintain reporting tools and dashboards
Experience in compliance with IRS regulations and financial controls
Strong partnership skills with senior leadership
Ability to represent advancement operations in cross-campus initiatives
Experience in cultivating a culture of philanthropy
Ability to develop collaborative relationships across campus
Ability to work in a remote work environment as needed
Ability to meet physical requirements of the job
Company
Harvey Mudd College
Nation's top liberal arts college of engineering, science, and mathematics
Founded in 1957
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jacob Fain
Co-Founder / Vice President - Mudd Automotive Club
Andrew Dorantes, PhD
Vice President, Chief Operating Officer and Treasurer
Recent News
2026-01-16
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