Valence Supply Co · 2 hours ago
Office Manager
Eagan, MN
Part-time
Onsite
Mid, Senior Level
3+ years expValence Supply Co is a B2B distribution and contractor training company specializing in decorative concrete flooring systems. They are seeking an experienced Office Manager to oversee day-to-day operations, manage orders, purchasing, and coordinate with finance and warehouse staff.
Wholesale Chemical and Allied Products
Responsibilities
Enter and manage customer orders accurately
Coordinate purchasing and replenishment without a fully automated inventory system
Track inventory manually and anticipate reorders
Manage purchasing decisions within cash flow constraints
Coordinate deliveries, pickups, and warehouse needs
Ensure what was promised matches what is delivered
Work closely with an external or internal finance team handling accounts payable
Track open payables and upcoming obligations to ensure nothing slips
Match purchase orders to invoices and flag discrepancies
Understand and monitor sales tax requirements, and tax exempt requirements
Use QuickBooks regularly for operational review and reporting
Escalate financial risks early
Oversee company fleet vehicles and operational assets
Track vehicle registrations, renewals, and compliance requirements
Maintain insurance cards and documentation for company vehicles
Coordinate routine maintenance, inspections, and repairs
Track service schedules and ensure vehicles remain operational
Serve as the point person for fleet related issues and vendor coordination
Manage warehouse staff and office personnel
Ensure coverage during business hours
Enforce timekeeping, scheduling, and operational policies
Onboard and train new administrative and operations staff
Serve as the first escalation point for day to day people issues
Run weekly Level 10 meetings
Maintain scorecards, To Do lists, and Rocks
Facilitate IDS discussions and decision making
Hold team members accountable for commitments
Follow up between meetings to ensure execution
Maintain organized workflows and documentation
Ensure SOPs are followed and updated as needed
Identify gaps and inefficiencies and propose improvements
Work within existing systems while helping bring clarity and structure
Qualification
Required
Minimum of 3 to 5 years experience in office management or operations management
Demonstrated experience with purchasing and order entry
Strong working knowledge of QuickBooks
Working understanding of sales tax compliance
Experience managing people and enforcing policies
Comfort operating without a formal inventory management system
Ability to prioritize and make decisions under financial constraints
Experience running meetings and driving accountability
Preferred
Practical experience running structured meetings is helpful but not required
Shopify experience is a strong plus
EOS certification is not required
Company
Valence Supply Co
Helping contractors grow their business by offering the products, knowledge and support to exceed their goals.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Melissa J.
Chief Executive Officer
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