HOME/LIFE SERVICES INC. · 8 hours ago
Finance Assistant
NYC Metro Area
Full-time
Onsite
New Grad, Entry Level
$65K/yr - $75K/yrHome/Life Services Inc. is a community-based organization dedicated to improving the economic and social health of families affected by homelessness. The Finance Assistant will support the Finance Department by managing financial tasks, maintaining accurate records, and assisting with payroll processing.
Non-profit Organization Management
Responsibilities
Determine supply needs and researching potential suppliers/testing product samples
Conduct comprehensive research to identify potential vendors and suppliers for various products and services required by the company
Gather pricing information from different vendors and suppliers to compare costs and negotiate favorable pricing terms
Maintain accurate records of vendor information, pricing data, and market research findings
Assist with inventory control
Review purchase orders prior to submission for approval
Research and confirm delivery/completion of open invoices for all 17+ entities
Perform basic office tasks, including answering phones, responding to emails, processing mail, filing, etc
Maintain consistent and active communication with the accounts receivable representatives of all vendors
Record monthly expense invoices to the Department of Homeless Services
Manage the monthly expense invoice auditing of the Department of Homeless Services including communication with representatives and uploading of appropriate documentation in New York City databases
Assist with the bi-weekly processing of payroll for all companies
Complete regular maintenance of payroll system ensuring that all employee information is accurate
Organize and file check stubs, invoices, and supporting financial documents
Maintain orderly storage drawers and finance files
Assist with payroll processing, including follow up on missing documentation and missed punches
Maintain and update petty cash tracking spreadsheets
Organize and track supply request email communications
Review and monitor FDNY related accounts and records
Download, upload, and organize financial reports and documentation
Prepare and organize expense invoices and backup materials
Follow up with vendors and facilities regarding invoices and documentation
Will complete additional tasks as needed and required to support the Finance Department
Must be able to report to work as scheduled during any emergency (essential employee)
Qualification
Required
Must be an exceptionally effective written and verbal communicator
Impeccable attention to detail
Fluency in the operation of Intuit Enterprise and Microsoft Office Suite
Company
HOME/LIFE SERVICES INC.
Home/Life Services, Inc.
Founded in 1995Brooklyn, New York, US
501-1000 employeesFunding
Current Stage
Late StageCompany data provided by crunchbase