Maddox Industrial Transformer · 3 hours ago
Executive Administrator
Battle Ground, WA
Full-time
Hybrid
Mid Level
$90K/yr - $110K/yr
3+ years expMaddox is the nation’s leading provider of electrical transformers to the commercial and industrial market, and they are seeking a highly capable, experienced Executive Administrator to support the CEO. This role involves managing complex executive calendars, coordinating meetings, and assisting with various operational tasks to enable the CEO to focus on high-value work.
CommercialIndustrialMachinery Manufacturing
Responsibilities
Own and manage a complex executive calendar across multiple companies and initiatives
Coordinate internal and external meetings, ensuring clear agendas, preparation, and follow-up
Proactively identify conflicts, capacity constraints, and priority trade-offs
Prepare daily and weekly briefing materials, agendas, and reminders
Serve as a trusted point of contact for senior leaders, partners, advisors, and select external stakeholders
Draft, review, and organize executive correspondence as directed – managing emails, calls, visitors (playing the role of liaison) and screening what goes to other leaders and what needs your attention (and when)
Screen and prioritize inbound communications with sound judgment
Track commitments, action items, and follow-through – meeting minutes, prep and follow up documents, key decisions/next steps, meeting agendas, and other key research and reports
Coordinate travel, itineraries, and meeting logistics in coordination with our Corporate Travel team
Support planning and execution of leadership meetings, offsites, and key events
Assist with light project coordination and execution across multiple operating companies
Organize and maintain files, records, and reference materials
Support special initiatives, research, and ad-hoc requests with discretion and urgency
Assist with a small number of personal scheduling or coordination tasks that directly impact executive availability and focus
Maintain strict confidentiality and professional boundaries at all times
Qualification
Required
3+ years of experience as an Executive Administrator to a senior executive – preferably a CEO in a large or mid-sized entrepreneurial, multi-entity environment
Proven ability to manage complexity, competing priorities, and sensitive information in a fast-paced, evolving environment with a high attention to detail
Exceptional organizational, written, and verbal communication skills
Strong judgment, discretion, and personal integrity
High proficiency in various productivity software in the Apple / Google ecosystem
Ability to anticipate needs and operate with increasing autonomy; discerning what can be delegated, what and when to escalate to CEO
Benefits
Health & wellness benefits (insurance or cash-in-lieu options)
Paid maternity and paternity leave
401(k) with 100% match up to 8% of wages
Paid holidays, PTO, and family-life gifts
Vision, dental, disability, life insurance, and other voluntary benefits
Company
Maddox Industrial Transformer
Maddox Industrial Transformer is a group of transformer experts dedicated solely to the needs of industrial and commercial clients.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Camden S.
CEO
Joseph Sturtevant
Chief Information Officer
Recent News
Fierce Network
2025-09-24
2024-11-26
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