Viscadia · 9 hours ago
Employee Experience Coordinator
Arlington, VA
Full-time
Onsite
New Grad, Entry LevelViscadia is a consulting firm dedicated to empowering life sciences companies through forecasting. The Employee Experience Coordinator is responsible for creating a welcoming workplace experience, supporting office operations, onboarding, and entry-level HR and Talent Acquisition activities.
AnalyticsBiotechnologyBusiness DevelopmentConsulting
Responsibilities
Serve as the primary front desk presence by greeting all guests, managing visitor sign-in, coordinating guest access, and ensuring a professional and welcoming first impression
Manage building and office portal systems, including guest access, parking validations, conference room coordination, and rental space logistics as needed
Order, organize, and maintain office supplies and equipment, serving as the primary point of contact for identifying gaps and restocking needs
Oversee kitchen and snack areas by ordering, organizing, restocking, and maintaining cleanliness and presentation
Help maintain a clean, organized, and respectful shared workspace and follow up with employees as needed to support office standards
Coordinate onboarding logistics including swag, first-day materials, workstation setup, and new hire asset readiness such as laptops and monitors
Support new hire onboarding activities including scheduling orientation sessions, preparing onboarding materials, and ensuring a positive first-day experience
Coordinate office lunches, employee celebrations, and engagement events as directed by the Executive Assistant and/or Head of HR
Serve as backup support to the Executive Assistant, including calendar coordination, meeting logistics, and administrative tasks as needed
Support talent acquisition activities such as scheduling interviews, coordinating candidate onsite visits, preparing interview materials, and communicating logistics to candidates and interviewers
Assist with job posting administration, candidate tracking, sourcing, and maintaining applicant data
Support HR administrative tasks including employee data entry, document management, onboarding paperwork, and offboarding logistics
Assist with maintaining HR systems and employee records, ensuring data accuracy and confidentiality
Support People Operations initiatives and special projects as assigned by the Head of HR
Qualification
Required
High school diploma required; associate or bachelor's degree preferred
Interest in Human Resources, People Operations, or Workplace Experience
Strong organizational skills and attention to detail
Excellent interpersonal and communication skills
Comfortable working in a fast-paced, highly collaborative environment
Ability to handle confidential information with discretion and professionalism
Proficient in basic office tools such as email, calendars, spreadsheets, and collaboration platforms
Preferred
associate or bachelor's degree preferred
Benefits
Your voice matters here; you will have direct access to leadership and real influence on business outcomes.
Viscadia embraces a People First philosophy for all its processes and policies. This entails three core principles: empathy, genuine care, and shared success. We believe that a positive employee experience spreads outward.
We understand the power of having a strong vision for a brighter future. We invest our time, energy, and resources in supporting the right causes and making our world a better place.
Quality of life is incredibly important, especially when you work in a highly competitive growth industry. We are dedicated to promoting positive and supportive work environments.
Company
Viscadia
Viscadia provides custom forecast models for pharmaceutical and biotechnology companies.
Founded in 2010
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Satish Kauta
Founder & CEO
Recent News
EIN Presswire
2025-03-03
2025-02-24
2025-02-17
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