Sun Technologies · 12 hours ago
Office Assistant
Providence, RI
Contract
Onsite
Entry Level
$20/hr - $22/hr
2+ years expSun Technologies is seeking an Office Assistant to provide administrative and logistical support. The role involves coordinating schedules, managing vendor relations, tracking inventory, and ensuring compliance with safety standards during events.
Big DataDatabaseGamingInformation TechnologyInfrastructureInternetSoftware
Responsibilities
Scheduling: Coordinate complex calendars, team shifts, and room bookings via 25Live or similar campus systems
Vendor Management: Act as a point of contact for external vendors (rentals, catering, AV)
Inventory Tracking: Maintain and track event assets (furniture, signage, equipment) and flag maintenance needs
Data Integrity and Formatting Discipline: Adhere strictly to departmental standards for data entry, naming conventions, and document architecture. You must replicate established templates without unauthorized adjustments to ensure data remains compatible with team-wide systems
Real-Time Logistics: Update "Live" documents and setup checklists instantaneously as event variables change, ensuring the field crew always has the most current information
On-Site Assistance: Support the Supervisor and field team to ensure setup matches floor plans
Safety Compliance: Help monitor event setups to ensure they adhere to university safety standards and ADA accessibility requirements
Special projects as assigned
Inbox Management: Serve as a gatekeeper for the departmental email account; prioritize urgent requests and maintain a professional, "zero-inbox" philosophy
Customer Relations: Provide a high standard of customer service, answering questions and, where appropriate, following up with relevant info
Facilities Liaison: Initiate and follow up on work orders with the Facilities & Campus Operations shops (Carpentry, Electric, Custodial). Ensure clear communication between external trades and the Event Ops team to prevent bottlenecks
Adherence to Protocol: Execute tasks strictly according to the "University Grid"—a set of proven workflows designed for campus-wide safety and efficiency
On-Site Quality Control: Move across campus to verify that physical setups mirror the digital plans and meet ADA/safety requirements
Small-Team Agility: Support the Supervisor and field team during high-profile event phases (e.g., Commencement) with a "no task too small" attitude
Qualification
Required
Executive administrative support: 2 years
Logistics Support: 1 year
Scheduling: Coordinate complex calendars, team shifts, and room bookings via 25Live or similar campus systems
Vendor Management: Act as a point of contact for external vendors (rentals, catering, AV)
Inventory Tracking: Maintain and track event assets (furniture, signage, equipment) and flag maintenance needs
Data Integrity and Formatting Discipline: Adhere strictly to departmental standards for data entry, naming conventions, and document architecture
Real-Time Logistics: Update 'Live' documents and setup checklists instantaneously as event variables change
On-Site Assistance: Support the Supervisor and field team to ensure setup matches floor plans
Safety Compliance: Help monitor event setups to ensure they adhere to university safety standards and ADA accessibility requirements
Inbox Management: Serve as a gatekeeper for the departmental email account; prioritize urgent requests and maintain a professional, 'zero-inbox' philosophy
Customer Relations: Provide a high standard of customer service, answering questions and, where appropriate, following up with relevant info
Facilities Liaison: Initiate and follow up on work orders with the Facilities & Campus Operations shops
Adherence to Protocol: Execute tasks strictly according to the 'University Grid'
On-Site Quality Control: Move across campus to verify that physical setups mirror the digital plans and meet ADA/safety requirements
Small-Team Agility: Support the Supervisor and field team during high-profile event phases with a 'no task too small' attitude
Technical skills: MS office and google suite - excel skills can be basic
Company
Sun Technologies
Sun Technologies is Bringing Strategic Innovation and Technology to our clients.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2024-04-09
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