Perfect Timing Personnel Services · 10 hours ago
Accounts Payable Specialist
San Rafael, CA
Full-time
Hybrid
Entry, Mid Level
$75K/yr - $80K/yrPerfect Timing Personnel Services is a mission-driven organization in Marin County hiring an Accounts Payable Specialist to support a collaborative finance team. The role requires a detail-oriented AP professional to manage the accounts payable process, ensure compliance, and handle various accounting tasks.
Human ResourcesOffice AdministrationStaffing Agency
Hiring Manager
Matt Rose
Responsibilities
Run the accounts payable process: invoice coding, data entry, check voids, positive pay, check distribution for signature, mailing checks, ACH entry, and resolving invoice/payment discrepancies
Contract and policy compliance support: ensure new contracts follow internal policies by obtaining approvals and maintaining/updating contract records in the accounting system
Credit card program administration: issue/cancel cards, reconcile receipts, pay monthly billings, and work with the card provider to resolve disputes
Expense reporting administration: manage user accounts, train users, approve/pay expense reports, and import transaction activity into the accounting system
Vendor documentation and 1099s: maintain W‑9s for all vendors and collect W‑9s before paying new vendors; analyze year‑end vendor activity and prepare/transmit 1099s
Fixed assets + journal entries: maintain the fixed asset register, prepare monthly reconciliations, and post journal entries (accruals, prepaid expenses, fixed asset entries, and other items as needed)
Reconciliations and reporting: reconcile balance sheet accounts, review online banking activity daily (including ACH returns), and support budget‑to‑actual reconciliations for administrative expenses on a monthly/quarterly/annual basis
Department support: act as a primary point of contact for teams with questions about administrative expense transactions and help with operating expense budgeting
Qualification
Required
Proven experience in accounts payable and general accounting support (invoice processing, reconciliations, vendor coordination)
Strong attention to detail and ability to manage multiple priorities and deadlines
Comfort working cross‑functionally and communicating clearly with internal teams and vendors
Preferred
Experience with accounting systems, expense platforms, and online banking workflows (positive pay/ACH) is helpful
Company
Perfect Timing Personnel Services
Perfect Timing is a full-service staffing & recruiting agency.
Founded in 1988
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase