Rallyday Partners · 5 hours ago
Executive Assistant & Office Manager
Denver, CO
Full-time
Onsite
Senior Level
5+ years expRallyday Partners is a lower middle market private equity firm focused on providing inspired capital for inspired companies. They are seeking an exceptional Executive Assistant & Office Operations Manager to support the firm’s Executive Committee and oversee day-to-day operations, ensuring seamless executive coordination and operational excellence.
Venture Capital & Private Equity
Responsibilities
Proactively manage and optimize complex calendars for the Executive Committee, ensuring efficient scheduling and thoughtful prioritization
Coordinate all aspects of executive travel, including flights, accommodations, ground transportation, and detailed itineraries, in alignment with firm policies and preferences
Own the firm’s annual meeting cadence, including building and maintaining the master calendar, proactively managing conflicts, and ensuring consistent execution of executives, investment, and firm-wide meetings
Serve as a professional point of contact for internal and external stakeholders, fostering strong relationships and representing the Executive Committee with discretion and polish
Manage inbound and outbound communications on behalf of the Executive Committee, ensuring timely, accurate, and professional responses
Coordinate end-to-end meeting logistics, including agenda preparation, material collation, note-taking as needed, and timely distribution of follow-ups and action items
Accurately document, code, and submit Executive Committee expenses in accordance with firm policies and timelines
Track and coordinate executive administrative requirements, including scheduling conferences, board meetings, deadlines, and required documentation
Serve as first-line support for executive technology needs, coordinating with external IT resources to quickly resolve issues and minimize disruption
Own day-to-day office operations to ensure a seamless, welcoming, and well-functioning workplace
Coordinate office vendors and services, including supplies, maintenance, AV support, and recurring services (day-to-day management)
Oversee all conference room scheduling, setup, breakdown, and guest experience for internal and external meetings
Manage weekly lunches, office supplies, mail distribution, and general office logistics
Execute logistics for firm events and internal gatherings, including founder visits, team retreats, social events, family night, and annual holiday party
Partner with the Chief of Staff to support employees onboarding and offboarding, including coordination of logistics, systems access, scheduling, and a seamless day-one and transition experience
Support firm culture initiatives through thoughtful execution of internal programs, company annual yearbook, celebrations, and experiences
Provide operational support for select marketing initiatives, including gifting, mailings, social media posting from pre-approved content, and website updates as directed
Coordinate podcast logistics, including guest scheduling, equipment shipping, recording coordination, and editor communication
Execute logistics for marketing initiatives, including gifting, mailings, social media posting from pre-approved content, newsletter distribution, and website updates as directed
Take meeting minutes and assist with the preparation, formatting, and review of presentations, communications, and other firm documents as needed
Maintain organized filing systems, lists, and databases to support efficient information retrieval while ensuring confidentiality and data security
Identify opportunities to improve administrative workflows and proactively document and implement process improvements
Execute ad hoc and time-sensitive initiatives critical to firm priorities, as assigned by the Chief of Staff, requiring strong judgment, flexibility, and attention to detail
Qualification
Required
5+ years of experience as an Executive Assistant, Office Manager, Operations Manager, or similar role supporting senior executives
Proven ability to manage complex calendars, travel, and logistics with precision
Strong organizational skills and exceptional attention to detail
Excellent written and verbal communication skills
High degree of discretion and comfort handling confidential information
Proactive, solution-oriented self-starter with the ability to anticipate needs, take initiative, and operate independently
Ability to thrive in a fast-paced, high-pressure, and dynamic environment; adapt to changing priorities; and handle unexpected situations with composure and flexibility
High degrees of self-awareness and accountability, including the ability to admit mistakes, learn quickly, and course correct
Preferred
Experience working closely with a Chief of Staff or senior leadership team preferred
Strong technical aptitude and comfort navigating new tools, with experience using Microsoft 365 (PowerPoint, Excel, Outlook, Word), Slack, Notion, Expensify, and scheduling platforms
Company
Rallyday Partners
Rallyday Partners is a private equity firm investing growth capital in founder-led companies.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Ryan Heckman
Co-founder, CEO and Managing Partner
Nancy Phillips
Co-founder & Managing Partner
Recent News
2025-10-28
Company data provided by crunchbase