Vanguard · 3 hours ago
Administrative Associate: Digital & Analytics, FAS
Malvern, PA
Full-time
Hybrid
New Grad, Entry LevelVanguard is on a mission to stand for all investors and treat them fairly. As an Administrative Associate, you will manage schedules, coordinate meetings, and provide essential support to leaders and teams to ensure they can perform their best work.
FinanceFinancial Services
No H1B
Responsibilities
Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared
Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed
Support team routines, events, onboarding, and communication flow across the group
Create and update basic documents, slides, and communications
Manage distribution lists and ensure information moves clearly and timely
Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations
Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department
Qualification
Required
Strong organizational skills and exceptional attention to detail
Clear, professional written and verbal communication
Ability to prioritize in a fast‑moving environment
Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint)
Good judgment, confidentiality, and a proactive, team‑oriented approach
Company
Vanguard
Check is a client-owned investment company that offers low-cost mutual funds, ETFs, advice, and related services.
Founded in 1975Kelayres, Pennsylvania, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
ic@3401
2017-03-31Non Equity Assistance
Leadership Team
Salim Ramji
Chief Executive Officer
Andrew Maack
Principal, Head of US Equity Index Portfolio Management
Recent News
2026-01-20
2025-09-05
2025-03-15
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