City of Richmond, Virginia · 4 hours ago
Executive Assistant, Senior - Planning and Economic Development
Richmond, VA
Full-time
Onsite
Mid, Senior Level
2+ years expThe City of Richmond is looking for a highly skilled and experienced Executive Assistant, Senior to support the Deputy Chief Administrative Officer for Planning and Economic Development. The role involves providing professional-level administrative support, managing communications, coordinating operations, and ensuring efficient functioning of the office.
Government Administration
Responsibilities
Managing a dynamic and highly confidential executive calendar, including scheduling internal and external meetings, events, and travel arrangements
Preparing, editing, and proofreading complex documents, reports, presentations, correspondence, and talking points for the Deputy CAO
Serving as a liaison between the Deputy CAO and City agencies, external partners, elected officials, and the public
Handling high-level, sensitive communications with discretion and professionalism
Coordinating and supporting meetings, including preparing agendas, compiling materials, taking minutes, and tracking follow-ups
Monitoring project timelines and deliverables related to planning, economic development, and other strategic initiatives
Managing administrative processes, including procurement, expense tracking, and records management
Supporting special projects and coordinating efforts across internal and external stakeholder groups
Performing research and assembling data needed for decision-making or presentations
Oversee daily operations of the DCAO’s office, including supply management, mail distribution, filing systems, and office equipment coordination
Qualification
Required
Associate's degree in a related field such as business administration
A minimum of two years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting an organization's top executives
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
Proficient in software such as Microsoft Office Suite, RAPIDS, etc
General knowledge of mathematics and accounting principles
Knowledge of standard office equipment such as computers, telephones, copiers, fax machines, scanners, presentation easels, A/V equipment, and podiums
General knowledge of City rules, legal codes, and court procedures
English language and grammar
Preparing documents for workshops, conferences, and meetings
Customer service
Organizing files in a clear manner
Coordinating and managing multiple schedules and projects at once
Oral and written communication
Reconciling discrepancies
Research information
Think critically to solve problems
Thrive in a self-directing environment
Work independently
Pay attention to detail
Work efficiently in a fast-paced environment
Multi-task
Ability to switch gears at a moment's notice
Preferred
Demonstrated ability to multitask, prioritize tasks, and demonstrate exceptional dependability
Excellent verbal and written communication skills using proper grammar and punctuation
Benefits
Virginia Retirement System (VRS)
Language Incentive
Referral Bonus
Tuition Assistance Program
Company
City of Richmond, Virginia
With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Lawson Wijesooriya
Chief of Staff
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