Stinson LLP · 11 hours ago
Human Resources Leave & Operations Specialist
Minneapolis, MN
Full-time
Hybrid
Entry Level
$60K/yr - $75K/yr
1+ years expStinson LLP is a law firm seeking a Human Resources Leave & Operations Specialist to administer employee leave programs and support HR operations. The role involves managing leave tracking, absence monitoring, and ensuring compliance with applicable leave laws while maintaining confidentiality.
CommercialConsultingFinanceLegal
Responsibilities
Process, coordinate, and track leave of absences (including FMLA and short/long-term disability)
Act as the first point of contact for all leave and ADA questions and processing, including effectively communicating leave and return-to-work requirements
Maintain all necessary leave and ADA documentation in accordance with federal/state regulations and firm policies
Work with third-party vendors, and state leave programs, to process leave and ADA communications
Communicate status/updates to necessary individuals via email and/or phone
Coordinate with employees and managers to manage return-to-work processes and transitions
File third-party leave documentation in confidential personnel or leave folders in a timely manner
Enter leave time/pay into the tracker, HRIS, and coordinate with the payroll team regarding pay and benefits related to a leave of absence
Support workers’ compensation administration, including intake of claims, coordination with carriers and internal partners, tracking claim status, and maintaining required documentation
Oversee sick and safe time administration
Administer and maintain HR systems to ensure accurate employee data, reporting, and compliance
Conduct new hire audits (including periodic audits of existing employees) to ensure accurate setup, documentation, and system entry; report findings to the HR Supervisor
Support internal transfer processes, including coordination of documentation, system updates, and communication with stakeholders
Maintain compliance with federal, state, and local labor law posting requirements
Administer service award and retirement milestone processes, including tracking eligibility and coordinating notifications
Complete and maintain payroll checklists to support accurate and timely payroll processing
Process employee changes, including but not limited to promotions, full-time equivalent (FTE) changes, name changes, and other compensation or status updates
Monitor and reconcile PTO and sick/safe time balances, including negative balances and state-specific usage requirements
Process and respond to verifications of employment in a timely and confidential manner
Prepare, review, and reconcile HR reports related to leaves, timekeeping, and compliance
Identify process gaps and recommend improvements to enhance efficiency, accuracy, and compliance
Partner with HR leadership, Payroll, and other internal teams to resolve discrepancies and support operational needs
Performs other duties as assigned
Qualification
Required
Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent relevant experience
1-2 years administering employee leaves, including compliance with federal, state, and local leave laws (e.g., FMLA, ADA, state and local sick/safe time laws)
1-2 years of Human Resources or Operations experience
Experience in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and HRIS
Preferred
Experience working with HRIS and timekeeping systems, including data entry, audits, reporting, and reconciliation
Experience administering ADA and handling the interactive process
Law Firm experience preferred
Benefits
Medical, dental, and vision health plans
Medical savings accounts
Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
Employer-paid life insurance and AD&D
Short- and long-term disability benefits
Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program
Company
Stinson LLP
Stinson LLP collaborates with clients ranging from individuals and privately held enterprises to national companies and international public corporations.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Emily Dalbec, CPA
CFO
Shawn L. Adams, MBA
Chief Operating Officer
Recent News
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