Jackson Lewis P.C. · 20 hours ago
Office Services Coordinator
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$24/hr - $30/hr
5+ years expJackson Lewis P.C. is a law firm focused on employment and labor law since 1958. The Office Services Coordinator is responsible for maintaining office operations, managing supplies, overseeing mailroom activities, and ensuring conference rooms are well-equipped and organized.
Consulting
Responsibilities
Responsible for general mailroom duties including the management and distribution of both incoming and outgoing mail and deliveries (Federal Express, UPS, Amazon, Certified US Mail, Registered US mail, Express and Priority)
Assist receptionist with delivering faxes and interoffice mail to the 24th floor
Drop off outgoing mail and FedEx packages when leaving for the day
Support the trouble-free operations of copiers and printers by providing toner, service calls, and copy paper throughout the office
Perform all photocopy, scanning and document production jobs
Ensure conference rooms are maintained, have adequate supplies as well as coordinate technology set up (AV and IT) for meetings/depositions
Troubleshoot basic IT and cable issues and assist with IT equipment set up/connections as needed
Receipt of file materials from secretaries, paralegals and attorneys to file in filing room
Manage files via the FileTrail Records Management System
Process and retrieves files to/from offsite storage using FileTrail
Keep file room organized
Maintains and secures records in accordance with established policies and procedures
Coordinate with records management team to keep file/case rooms, conference rooms, and office spaces free of closed cases and that all case files are properly stored
Complete inventory of supplies int the kitchens, common supply areas and supply room areas to determine items that need to be ordered and restocked
Coordinate with building engineers to ensure office space and equipment are properly maintained
Monitor office space by conducting walk-throughs and reporting necessary repairs or cleaning
Assist with building engineers in handling & setup of furniture deliveries
Assist with internal moves
Assist with any office refresh/update projects
Coordinate New Hire Office cleanup and setup
Ensures IT and phone setups are complete
Manages and coordinates with external vendors
Researches and identifies new vendors as needed and monitors performance
Assist Indianapolis when Office Services Coordinator is out
Other duties/Projects as assigned
Manage new hire onboarding checklist
Troubleshoot keycard issues with building
Cover Reception Desk
Support Milwaukee or Madison when needed
Assist with other duties as assigned
Qualification
Required
High School Diploma or Equivalent Required
5 years' experience in professional services environment strongly preferred
Experience with operating mail room and reproduction equipment, records management systems, managing and tracking supply purchases, keeping kitchen and kitchen equipment clean and operational
Must be self-directed, able to follow instructions as needed, team member, someone who takes initiative and proactively seeks additional work when time allows
Possess a client service mindset with strong verbal and written communication skills
Be analytical, able to problem-solve and propose resolutions
Outstanding organizational skills, ability to prioritize and manage multiple projects and deadlines simultaneously and frequently under tight deadlines
Benefits
Medical, dental, vision, life and disability insurance
401(k) Retirement Plan
Flexible Spending & Health Savings Account
Firm-paid holidays, vacation, and sick time
Employee assistance program and other firm benefits
Company
Jackson Lewis P.C.
Jackson Lewis P.C.is a workplace law firm.
1001-5000 employees
H1B Sponsorship
Jackson Lewis P.C. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (3)
2023 (3)
2022 (6)
2021 (5)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Alec Nealon
Partner, Executive Compensation & Employee Benefits
Alison Jacobs Wice
Partner
Recent News
bloomberglaw.com
2025-11-12
Association of Corporate Counsel
2025-09-24
2025-09-09
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