Ohio History Connection · 12 hours ago
Executive Assistant to the Chief Organizational Advancement Officer
Columbus, OH
Full-time
Hybrid
Senior Level
$20/hr - $25/hr
5+ years expOhio History Connection is an organization responsible for managing historic sites, museums, and programs in Ohio. They are seeking an Executive Assistant to support the Chief Organizational Advancement Officer by coordinating projects, managing schedules, and providing administrative support to the Division Directors.
ArtGovernmentMuseums and Historical SitesNon ProfitRecreation
Responsibilities
Coordinates portfolio of projects assigned by the COAO
Assists the COAO in preparing for meetings with research, documentation, and presentation materials. Schedules all meetings. Provides relevant details and materials to participants. Takes and prepares minutes for meetings
Responsible for maintaining the COAO's calendar and making travel arrangements
Supports the leaders who report to the COAO with specific project needs and administrative tasks as assigned
Works with COAO, the OHIO Forum, and other critical stakeholders to track institutional strategic plan progress and performance, provide support to teams managing strategic projects, and directly manage strategic projects when necessary
Tracks project metrics and updates goals across short- and long-term projects · Balances conflicting priorities in order to manage workflow, ensure the completion of essential projects and meet critical deadlines · Supports financial operations under the director of the COAO; includes assisting with state capital budget tracking and reporting and ensuring timely payment of expenses
Qualification
Required
Associate's degree
5 - 7 years of relevant project management and administrative experience - or - equivalent combination of relevant training and experience is required
Can locate and use resources to get things done, uses resources effectively and efficiently, and arranges information in a useful manner
Assumes accountability of role and responsibilities; anticipates the needs of others
Able to process information in a consistent manner, simultaneously displaying adaptability when necessary
Engages and collaborates with a variety of internal and external colleagues and stakeholders, taking ownership of the process when appropriate
Sound judgement and the ability to make reasonable decisions in the absence of direction
Discreet and prudent in discerning confidentiality
Preferred
Experience in project creation and implementation
Basic project management processes
Skilled at communicating with staff, partners, and the public both orally and in writing
Familiarity with budgets, ability to understand allocation of revenues and expenses
Proficiency in various office software and virtual platform including but not limited to Microsoft 365
Effective organizational skills, including attention to detail, prioritizing and managing multiple tasks for yourself, and being accountable to the organization for said tasks
Familiarity with construction contracts and/or real estate documents and transactions a plus
Experience with the Ohio Department of Administrative Services (DAS), Ohio Office of Budget and Management (OBM), and/or the Ohio Facility Construction Commission (OFCC) a plus
Company
Ohio History Connection
Ohio History Connection is a historical organization that specializes in Ohio history, genealogy, civil war history, museums & archaeology.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Megan Wood
Executive Director and CEO
Recent News
Business Journals
2022-08-12
PRNewswire
2022-07-06
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