Diocese of Palm Beach · 1 day ago
Parish Receptionist/Secretary (30 hours per week with benefits) - Sacred Heart Catholic Church (Lake Worth, FL)
Lake Worth, FL
Part-time
Onsite
New Grad, Entry LevelSacred Heart Catholic Church located in Lake Worth, FL is searching for a part time Parish Receptionist/Secretary. This role involves providing skilled secretarial and related office services to the pastor and parish staff while assisting in planning and coordinating various parish activities.
Religious Institutions
Responsibilities
Maintain the physical appearance of the office, conference room, gift shop and other areas so as to present an organized atmosphere
Assist the pastor, office/operation manager and other staff members in carrying out other duties as required for providing quality ministry to the parishioners
Must speak Spanish and English fluently, and provide welcoming, positive interactions with all visitors, with a smile and warm reception
Must have excellent handwriting and grammar, to ensure all documents, Mass Book and Sacrament Book entries are neat and legible for staff members use
Answer the telephone, take messages, and/or refer caller to the appropriate person
Read and answer emails as needed and forward to appropriate staff member
Handle calls for homebound and nursing home requests for communion, confession, anointing of the sick, referring to the pastor, priest or deacon
Oversee Gift Shop sales, assist buyers, and keep sales record, recording sales total and collected money
Enter parishioner offertory donations in online system (PDS), and maintain records and dispose appropriately
Complete office paperwork for Baptisms, Weddings, Funerals, Madonna Hall usage, and all donations using parish forms and maintaining record of payments
Assist in Maintaining inventory of Office and Break room supplies, and request orders when needed. , maintain the supply order form, and recording delivery information
Assist with Collection Counters, setting up room when needed
Prepare Offertory collection bags for each week and special celebrations and put in church each week
Maintain Mass Intentions, Mass stipends and documentation of donations received
Be knowledgeable or willing to learn about services provided in the Diocese and community to assist people, including St. Vincent de Paul, Catholic Charities and other agencies in the Diocese and community
Assist the office/operation manager and Bookkeeper with financial transactions, recordings and deposits as needed
Record minutes of all staff meetings and distribute to all staff members
Type all correspondence as requested by the pastor and office/operation manager
Maintain and prepare all parish and sacramental records, notify other parishes of sacramental records and prepare duplicate certificates as requested
Pick up mail and deliver it appropriately. Assist with parish mailings as requested
Maintain online database of parishioners (PDS), entering new parishioner registration information, updating addresses, and assigning envelope numbers to new parishioners
Assist with office work maintaining the copy machine and copying materials for pastoral endeavors as requested by the pastor and office/operation manager
Provide support and assistance to the director of faith formation, youth group, parish councils and organizations as needed
Assist with planning and arrangements related to liturgical celebrations as requested
Participate in the life of the parish, with a regular role in church ministry
Qualification
Required
Must speak Spanish and English fluently, and provide welcoming, positive interactions with all visitors, with a smile and warm reception
Must have excellent handwriting and grammar, to ensure all documents, Mass Book and Sacrament Book entries are neat and legible for staff members use
Ability to serve others with kindness, patience and positivity
Ability to use standard office equipment
Excellent computer skills, including knowledge of MS Office with particular emphasis on Word, Excel, Publisher, PowerPoint, Outlook, as well as Google Gmail
Ability to work with others in a collaborative team
Ability to maintain discretion and confidentiality
Ability to self-start, multi-task and prioritize projects
Ability to work independently without supervision
Must be bi-lingual, speaking English and Spanish fluently
Ability to read and comprehend simple instructions, write correspondence, and memos using proper grammar
Demonstrated ability to communicate effectively with a community of diverse parishioners is essential
Ability to carry out detailed written and/or oral instructions
Ability to problem solve in standardized situations
This job normally requires the physical demands of standing and or sitting for periods of time
Additionally, walking, bending, lifting or performing other work requiring low physical exertion is also expected
Speaking, hearing and adequate vision as well as typing on a regular basis are also necessary to successful job performance
Preferred
Familiarity with Parish Data Systems
Benefits
Comprehensive medical
Vision
Dental
LTD
Group life insurance
Optional life insurance
403(b)-retirement plan
Company
Diocese of Palm Beach
The Mission of the Roman Catholic Church of Palm Beach, which comprises the people of God in the counties of Palm Beach, Indian River, Martin, Okeechobee and St.
Founded in 1984
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase