East Baton Rouge Parish Housing Authority · 8 hours ago
Administrative Assistant - Inspections
Baton Rouge,LA,US
Full-time
Onsite
Entry Level
1+ years expEast Baton Rouge Parish Housing Authority is seeking an Administrative Assistant for their Inspections Section. The role involves providing clerical support, scheduling inspections, and handling inquiries from landlords and tenants regarding housing inspections and procedures.
Homeless ShelterNon ProfitReal Estate
Responsibilities
Interacts with HCV managers and staff regarding client complaints, scheduling inspections and refusals
Prints all RTAs as they are submitted
Contacts all landlords and tenants to schedule dates for initial move in and follow up inspections in a timely manner
Creates a daily log that shows the results of all passed unit removals, abatement, and no-show inspections
Answers all incoming calls, inquiries, and requests from current and prospective participants and landlords regarding housing inspections and procedures and other general questions
Files all move in inspections in the file cabinet for the appropriate date for which it is scheduled
Responsible for placing scheduled move in inspections on the calendar on Tenmast, on the production board, and in the paper planning log as scheduled
Assists in preparations of inspection notifications and follow up correspondence to tenants and landlords. (i.e., letters, phone calls, stamping and stuffing envelopes)
Assists with documenting and rescheduling all failed inspections as well as coordinating with inspectors on cancellations and emergency inspections
Receives and routes telephone and written complaints from landlords and/or tenants to appropriate personnel
Assists with preparation of daily mail correspondence to tenants and/or landlords for annual and failed inspections, special requests, quality control, abatements, and evictions
Qualification
Required
One to three years of experience in which clerical work was a major duty
Mobility and flexibility to walk, bend, kneel, lift, and reach to perform above duties as stated
Must possess a valid driver's license
Preferred
Should be familiar with the following computer programs and data entry systems Microsoft office, including but not limited to Word, Maps, Outlook, Internet Explorer, adobe, Tenmast software, Paylocity, Google and Yahoo
Company
East Baton Rouge Parish Housing Authority
For over 80 years, the East Baton Rouge Parish Housing Authority has served the needs of low-income citizens by providing affordable housing opportunities for those in need.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
J. Daniels
Chief Executive Officer
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