Findorff · 9 hours ago
Office Assistant
Madison, WI
Full-time
Onsite
Entry Level
1+ years expFindorff is a trusted construction firm that has been shaping communities since 1890. As an Office Assistant, you will play a key role in ensuring the smooth operation of the Madison office by providing administrative support, maintaining organization, and enhancing the visitor experience.
Real Estate
Responsibilities
Provide friendly, professional reception coverage during absences, lunches, and PTO for the Front Desk Assistant
Greet all visitors and callers, ensuring a welcoming experience
Monitor building access and door security
Support departments with administrative needs such as creating packets and laminating signs
Handle daily mail processing, billing, and distribution
Maintain strong relationships with vendors
Reconcile and approve weekly shipping invoices
Distribute packages and maintain mailroom standards
Keep the front desk, conference rooms, and shared spaces organized and clean
Maintain the office kitchen, including stocking and cleaning responsibilities
Perform regular fridge cleanouts and restock shared supplies
Support the fitness center and shower areas by replenishing needed items
Restock kitchen, coffee, and front desk supplies
Manage fruit deliveries, beverages, and office water orders
Coordinate with vendors such as the Canteen service for coffee supplies
Organize and maintain supply closets and shared inventory
Manage laundry and dry-cleaning invoices for kitchen linens
Assist with internal events and celebrations, including catering and logistics
Qualification
Required
Strong communication and customer service skills — you're the first impression for many visitors
Organization, initiative, and a positive attitude
Proficiency with computers, including Microsoft Office
Valid driver's license and ability to travel for work purposes is required
High school diploma or equivalent
1+ years' experience in a busy, professional office environment
Preferred
Prior experience with a multi-line phone system
Benefits
Competitive pay and benefits
A people-first, inclusive culture
Onsite fitness center
Heated, underground parking
Employee Stock Ownership Plan (ESOP)
Generous PTO and floating holidays
Healthy 401(k) and Profit Sharing
Paid Parental Leave
Findorff Shop credit to buy company swag
Career growth and development
Mentorship and guidance
Company
Findorff
Findorff is an employee-owned construction company dedicated to building and going beyond for our clients, employees, and community.
1001-5000 employees
H1B Sponsorship
Findorff has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2023 (2)
2022 (4)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Jim Yehle
President & CEO at J.H. Findorff & Son Inc.
Ben Pechan
Chief Financial Officer
Recent News
BizTimes - Milwaukee Business News
2025-01-15
Company data provided by crunchbase