Guidehouse · 7 hours ago
Records Digitization Manager
United States
Full-time
Remote
Mid, Senior Level
$113K/yr - $188K/yr
7+ years expGuidehouse is a consulting firm focused on operational effectiveness, and they are seeking a Records Digitization Manager for a large-scale digitization initiative. This role involves overseeing the digitization of over 800,000 federal records, ensuring compliance with regulations, and managing the implementation of an electronic records management system.
AdviceConsultingManagement Consulting
No H1B
U.S. Citizen Only
Responsibilities
Oversee the digitization of more than 800,000 federal records
Ensure compliance with NARA and federal records regulations
Manage end to end implementation of an ERM system integrated with Federal client platforms
Manage daily operations of subcontractors coordinating digitization workflows, metadata management, quality assurance, OCR/ICR accuracy, and multi system integration efforts
Ensure timely fulfillment of priority record digitization requests and maintain chain of custody and compliance documentation
Lead cross functional teams, manage project schedules and risks, ensure adherence to federal standards, coordinate pilot and full scale production phases, oversee search capability testing, and support intelligent keyword detection capabilities for high risk indicator
Interface directly with client leadership, Records Management, Legal, and CISO teams, preparing progress reports, compliance documentation, and quality control metrics
Deliver system training, workflow documentation, and knowledge transfer to support the Federal client long term digitization and record management capability
Qualification
Required
Minimum Bachelor's degree
Ability to obtain a Public Trust Clearance (i.e. US citizenship required)
Minimum 7+ years experience in ERM implementation, federal records management, or large‑scale digitization programs
Demonstrated experience with NARA standards, 36 CFR 1236 digitization regulations, and federal records retention requirements
Proven ability to manage high‑volume scanning, OCR/ICR processes, metadata extraction, and quality control workflows
Experience supporting federal programs involving sensitive PII/PHI, chain‑of‑custody protocols, and litigation hold requirements
Background in overseeing integration processes with platforms such as Palantir Foundry, Databricks, Salesforce, and/or similar systems
Strong understanding of digital records management technologies, metadata schema design, and ingestion pipelines (Parquet, JSON, XML)
Familiarity with NLP/ML‑based text analytics and intelligent keyword detection systems
Knowledge of graph/relationship search, advanced Boolean search, and multi‑field query design
Competence with OCR/ICR technologies and image quality assurance requirements (DPI, TIFF/PDF‑A standards)
Understanding of cloud integration, API‑based data exchange, and large‑scale storage (S3 or equivalent)
Experience managing compliance documentation and audit‑ready reporting
Ability to apply Section 508 accessibility requirements in federal systems
Working knowledge of federal information security frameworks, such as any combination of the following: NIST SP 800‑171, CMMC, SOC II Type I, Privacy Act, FOIA, and federal child‑welfare record protections
Exceptional leadership skills managing cross‑functional teams of digitization technicians, QC analysts, engineers, and data specialists
Strong communication and stakeholder management skills for federal program leaders, COR/PMs, Records Management, and Legal teams
Ability to present status, risks, and technical concepts clearly to executive stakeholders
Strong organizational, workflow optimization, and problem‑solving skills
Preferred
Preferred Master's Degree
PMP or equivalent project management certification
Benefits
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
Company
Guidehouse
Guidehouse offers consulting services for public and commercial markets with expertise in management, technology, and risk consulting.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.75MKey Investors
Mission Daybreak
2023-11-06Acquired
2023-02-16Grant· $0.75M
Leadership Team
Scott McIntyre
Chairman and CEO
Alicia Harkness
Partner
Recent News
PR Newswire
2026-02-03
Washington Technology
2026-01-16
Washington Technology
2026-01-09
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