Mental Health Partnerships · 13 hours ago
Senior Executive Assistant & Project Manager
Philadelphia,PA,US
Full-time
Hybrid
Mid, Senior Level
$62K/yr - $68K/yr
5+ years expMental Health Partnerships is dedicated to building hope and nurturing mentally healthy workplaces. The Senior Executive Assistant & Project Manager will support the CEO and other executives by managing administrative tasks, facilitating project management, and coordinating communications and events.
Health CareMedicalMental HealthNon Profit
Responsibilities
Performs a wide range of high-level administrative duties, including calendar management, scheduling, call screening, visitor reception, and preparation of meeting agendas, minutes, reports, materials, and presentations
Manages all travel arrangements and expense reporting
Prepares check requests as directed by the C-Suite
Answers agency phones, screens calls, receives and distributes mail, orders supplies, and provides general office support as needed
Evaluates and provides recommendations for prioritizing executive office workflow
Completes ad-hoc projects and other duties as assigned in support of MHP’s mission
Provides project management support for initiatives led by the President & CEO, including planning timelines, coordinating stakeholders, tracking deliverables, and monitoring progress to ensure projects remain on schedule and aligned with organizational priorities
Coordinates executive office project schedules and manages administrative and logistical details for CEO-driven projects
Anticipates changing needs, manages competing priorities for the C-Suite, and exercises sound judgment under pressure while maintaining a forward-looking perspective
Furnishes and obtains information from executives, managers, and external representatives; proactively informs the CEO of issues and their potential organizational impact
Attends meetings including Board of Directors, Board Orientations, Senior Leadership Team and other leadership meetings as needed; records minutes and tracks action items to completion
Serves as the primary liaison for coordination of Board meetings, committees, events, and related activities
Maintains the Board of Directors’ electronic files and website content
Acts as a point person/liaison for the Board of Directors and executive staff in the absence of the President & CEO, including representing the CEO at meetings, events, or subcommittees when appropriate
Composes, edits, and manages internal and external communications, including correspondence and limited marketing materials for Board members and external partners
Maintains comprehensive knowledge of organizational operations and key external partners; serves as a central point of contact for partner information and coordination
Manages programs, events, fundraisers, and conferences by coordinating facilities, catering, speakers, invitations, logistics, and budgets
Provides project management assistance for special events and cross-departmental initiatives, ensuring alignment with organizational goals
Maintains compliance with all MHP policies and procedures
Reports known or suspected violations of policy or law in accordance with organizational compliance and reporting standards
Other duties as assigned to fulfill MHP’s mission
Qualification
Required
Minimum of associate's degree with 10 years' experience, bachelor's degree preferred
5+ years of senior administrative experience supporting one or more C-Suite executives
Excellent verbal and written communication skills
Must be able to be bonded and act as a notary or have the ability to act as a notary within 6 months of hire
Highly organized and meticulous attention to detail with complex calendar management experience
Demonstrated ability to communicate sensitive and confidential matters with senior executives
Advanced proficiency with Google and Microsoft suite of products (Gmail, Google Docs, Excel, PowerPoint, Word, etc.), and video platforms like Zoom and MS TEAMS
Must be able to work under pressure and meet deadlines of multiple projects in a fast-paced, progressive environment, while maintaining a positive attitude and providing exemplary customer service
Strong skillsets in oral and written communication, cultural competence, interpersonal relationships and teamwork, attention to detail, customer service, time management, autonomy and problem solving
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
Effective project and process management skills as demonstrated from past work experience
Expectation of discretion on dealing with confidential materials and matters
Must be able to travel to different locations as needed
Sit at a desk with ergonomically appropriate equipment for 75% or more of the workday
Lift up to 15 lbs
Ability to perform the essential job functions while meeting qualitative and/or quantitative productivity standards safely and successfully with or without reasonable accommodation
Frequent talking and listening. Must be able to talk, listen, comprehend, and speak clearly and accurately; possible exposure to loud and/or vulgar language and hostile gestures, given participant mental health diagnoses and challenges
Ability to maintain regular, punctual attendance and be available for flexible work schedules, including evenings and/or weekends (rare) as needed
May be required to have the ability to enter and exit personal or agency vehicles and/or public transportation depending on the needs of your program
Remain awake during the entire shift, including break times
Benefits
Generous Paid Time Off
Medical, Dental & Vision Insurance
No Cost Life and Disability Insurance
Flexible Spending Accounts
No Cost Employee Assistance Program
Retirement Plan with Annual Discretionary Employer Contribution
Employee Referral Bonuses
Tuition Reimbursement
Federal Student Loan Forgiveness Program
Continuous Growth & MHP Sponsored Training Opportunities
Company
Mental Health Partnerships
Mental Health Partnerships is a non-profit organization that responds to the challenges of mental health conditions to communities.
Founded in 1951Philadelphia, Pennsylvania, USA
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Edie Mannion
Director & Co-Founder, Training & Education Center at Mental Health Partnerships
Anastasia Erley
Mental Health Partnerships Peer Advocacy Fellowship Program
Recent News
The Philadelphia Inquirer
2025-10-27
Company data provided by crunchbase