City of Odessa, Texas · 12 hours ago
Administrative Assistant (Solid Waste Division)
Odessa,TX,US
Full-time
Onsite
Entry Level
2+ years expCity of Odessa is seeking an Administrative Assistant for the Solid Waste Division. The role involves performing a variety of administrative, technical support, and customer service duties while maintaining confidentiality and discretion in operations and policies of the City and the Solid Waste department.
GovernmentOffice AdministrationPublic Relations
Responsibilities
Performs administrative and technical support functions for the Solid Waste department, requiring understanding of local government operations and City services; maintains information confidentiality, and performs duties with discretion and within the scope of authority; duties may vary according to job assignment and work skills
Performs experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, payroll, accounting, and research
Manages special projects and programmatic assignments, requiring knowledge of operations, policies, and procedures of the City and the Solid Waste department
Maintains and updates a variety of computer databases and files; enters, edits, and retrieves data, and prepares reports; reviews and processes invoices and requisitions
Compiles information and materials for special assignments and projects
Processes a variety of administrative forms, maintains and updates City records and information tracking systems; prepares correspondence, reports, accounting records, and administrative documents
Maintains personnel and payroll files; researches files and computer databases; assures all administrative actions are in compliance with City policy, procedures, and guidelines
Purchases and distributes supplies, and manages inventory; works with vendors, verifies deliveries and services, and resolves customer service and technical issues
Provides informed and confidential technical assistance to customers and others having business with the City; assists customers with requests, applications, and other documents; retrieves and releases information according to City procedures
Explains City rules, policies, and procedures
Arranges and schedules appointments and meetings; assists with the annual budget process
Screens visitors and phone callers; resolves issues and complaints as appropriate
Supports the departmental operations with regular and timely attendance
Supports the relationship between the City of Odessa and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned
Qualification
Required
High School Diploma or GED
Two years' clerical and computer experience
A valid Texas State Driver's License
Typing test of 55 wpm with 7 or less errors
Understanding and applying relevant rules, ordinances, codes, regulations, administrative orders, and other governing regulations
Interpreting and explaining policies and procedures of the Solid Waste department
Researching and compiling data for reports and technical documents
Dealing tactfully and courteously with the public
Following verbal and written instructions and procedures
Entering data with high levels of accuracy and productivity
Establishing and maintaining cooperative working relationships with co-workers
Communicating effectively verbally and in writing
Knowledge of policies, rules, and regulations covering specific areas of assignment
Knowledge of operations, services, and activities performed by the Solid Waste department
Knowledge of methods, procedures, and standards for public sector accounting, record keeping, file maintenance, and records management
Knowledge of methods and techniques of researching and compiling data for reports and presentations
Knowledge of customer service principles, protocols, and methods
Knowledge of business computers and standard MS Office software applications
Company
City of Odessa, Texas
City of Odessa, TX LinkedIn Filled with amazing people, food & places! Social Media - https://tinyurl.com/26ckbwsv
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
TERESA ALLEN
EMS BILLING COORDINATOR
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