The Child Center of NY · 8 hours ago
Admin - Talent & Culture - Office Manager (Bilingual Spanish)
New York, NY
Contract
Onsite
New Grad, Entry LevelThe Child Center of NY is an organization focused on supporting children and families, and they are seeking an Office Manager to oversee daily operations at their executive headquarters. This role involves managing office procedures, supporting internal communications, and fostering a positive office environment while providing administrative support to leadership and staff.
Non Profit
Responsibilities
Serve as the first point of contact for the office by welcoming visitors, answering and directing calls, handling incoming/outgoing mail, and ensuring front desk coverage and professionalism
Oversee day-to-day office operations, including organizing procedures, maintaining filing systems, and managing supply requisitions. Ensure clerical tasks are properly assigned and monitored
Identify and implement opportunities to improve office systems and workflows for greater efficiency and effectiveness
Develop and update standard operating procedures (SOPs) to promote operational efficiency and consistency
Manage vendor relationships and service contracts for office operations (e.g., IT, housekeeping, maintenance)
Coordinate, track, distribute, and manage the return of employee technology inventory (e.g., laptops, mobile phones, accessories)
Liaise with facility management to address maintenance issues and ensure office cleanliness and upkeep
Maintain and monitor inventory for general office and breakroom supplies
Respond to incoming inquiries and emails in a timely, professional, and courteous manner
Ensure the security, confidentiality, and integrity of office operations, data, and physical space
Support the Employee Experience Manager by assisting with administrative tasks, planning and coordinating employee engagement activities (e.g., team offsites, celebrations, recognition events), and helping to develop and maintain clear, consistent internal communications across the organization. This includes drafting, formatting, and distributing internal content such as emails, memos, and announcements to ensure employees stay informed and aligned with organizational updates, initiatives, and values
Perform other administrative and operational tasks as assigned, including: Managing access cards and employee ID cards, Processing check and expense request for CEO, Coordinating catering orders for C-suite meetings/events
Qualification
Required
High school diploma or equivalent required
Bilingual in English and Spanish required
Strong organizational and multitasking skills
Excellent verbal and written communication skills, with strong interpersonal abilities
Proactive, detail-oriented, and able to work independently
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Knowledge of standard clerical practices and office procedures
Preferred
Prior experience in office management or administrative support
Company
The Child Center of NY
The Child Center of NY: Strengthening Family.
Founded in 1953
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$15.15MKey Investors
U.S. Department of Health & Human ServicesAnthem Blue Cross & Blue Shield
2026-01-05Grant· $15M
2025-12-15Grant· $0.15M
Leadership Team
ELEONORA NEKTALOVA
SENIOR ACCOUNTANT
Eleonora Nektalova
ACCOUNTANT
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