Haley & Aldrich · 9 hours ago
Staff Administrative Assistant 2
New York, NY
Full-time
Onsite
Senior Level, Lead/Staff
$31.97/hr - $36.06/hr
2+ years expHaley & Aldrich is committed to solving meaningful challenges in the built and natural environments. They are seeking a Staff Administrative Assistant 2 to provide administrative support, manage office tasks, and assist with travel and marketing efforts within a dynamic team environment.
ConsultingLegalProduct DesignWeb Design
Hiring Manager
Siobhan Brooks, SHRM-SCP
Responsibilities
Will efficiently proofread, edit, format, and produce documents using MS Word, Excel, PowerPoint, and Visio with emphasis on quality, adherence to our document standards, and for overall grammatical correctness and consistency
Produce and assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, navigational tools, creating forms, and securing documents
Act as the “face of the company” by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations
Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms
Route incoming packages and supplies to the appropriate work group
Demonstrate professionalism and possess the ability to work well under pressure and changing priorities; be deadline and detail oriented and have a positive “can do” attitude
Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency
Provide support in the areas of travel arrangements, registering for conferences and maintaining staff accreditations
Provide marketing support such as creating RFP responses and other related documents
Assist with Project administration
Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and web-ex meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment
Act as building facilities liaison when any issues arise
Successfully take direction and manage multiple priorities with ease
Perform other tasks as requested
Travel to other Haley & Aldrich office locations occasionally
Qualification
Required
Minimum of 2-5 years of corporate work experience
Strong attention to detail to deliver high quality work products that meet document standards
Able to respond promptly and effectively to external and internal clients, and efficiently manage time to prioritize tasks
Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills
Must be highly proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI
Must possess intermediate skills with SharePoint and MS Project
Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.)
Familiarity with email & manipulation of files: attachments, CD versions, document management, etc
Benefits
Excellent career growth
A highly competitive total compensation plan
A solid benefits package
Company
Haley & Aldrich
Haley & Aldrich is an environmental engineering design and consultation services provider.
501-1000 employees
H1B Sponsorship
Haley & Aldrich has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (10)
2023 (13)
2022 (8)
2021 (2)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Eric Eldridge
Chief Information Technology Officer
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