Marcus & Millichap · 7 hours ago
Brokerage Operations Coordinator
Century City, CA
Full-time
Onsite
Entry, Mid Level
$30/hr - $35/hrMarcus & Millichap is a top-performing multifamily investment sales team seeking an experienced Transaction Coordinator / Operations Administrator. This role involves managing deal flow and day-to-day operations, ensuring smooth communication and coordination throughout the transaction process.
Commercial Real EstateFinanceReal EstateReal Estate Investment
Responsibilities
Transaction and Deal Coordination
Manage deals from listing through closing
Draft and manage contracts, including listing agreements, extensions, addenda, offers, counters, contingency removals, and escrow documents, and send for signature via DocuSign
Track offers, counters, timelines, and contingencies
Coordinate escrow-related items and client communication including inspections, appraisals, 9A retrofits, prelim, NHD, and closing logistics
Set up and manage due diligence folders, audits, and seller needs lists
Handle closing paperwork and internal closing submissions
Maintain organized deal files and folder systems
Keep internal trackers current (pipeline, closing logs, tour logs, offer tables)
Update Trello (or similar tools) to reflect real-time deal progress
Handle quick-turn requests with proper prioritization and communication
Respond to inbound inquiries on a scheduled basis
Upload, update, and remove listings on LoopNet, Crexi, MLS, LinkedIn/social media and company website
Manage status changes, price updates, corrections, and extensions
Qualification
Required
Prior experience in a transaction coordinator, admin, or operations role within commercial or multifamily real estate
Strong understanding of deal flow, escrow, and due diligence
High attention to detail and strong follow-through
Ability to manage multiple transactions without step-by-step instruction
Clear, professional written communication
Ability to step in, take ownership, and operate with situational awareness
Company
Marcus & Millichap
Marcus & Millichap helps create and preserve wealth with the best real estate investment sales, financing, research and advisory services.
Founded in 1971
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$43.95M2025-03-11Post Ipo Equity· $2.04M
2025-03-11Post Ipo Debt· $13.8M
2018-05-01Post Ipo Equity· $4M
Leadership Team
Hessam Nadji
President and CEO
J. J. Taughinbaugh
Vice President
Recent News
Morningstar.com
2026-01-21
2026-01-12
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