Vaco by Highspring · 4 hours ago
Executive Assistant
New York, NY
Full-time
Onsite
Senior Level, Lead/Staff
$180K/yr - $250K/yr
8+ years expVaco by Highspring is seeking a seasoned, high-caliber Executive Assistant to support a Principal whose influence spans global business, investment, philanthropy, and public initiatives. This high-responsibility position requires sophisticated executive support and hands-on household coordination.
Staffing & Recruiting
Hiring Manager
Ciara Piazza
Responsibilities
Manage a frequently shifting calendar across multiple time zones and coordinate intricate travel itineraries (air, lodging, ground) with real-time updates
Serve as a primary point of contact for board members, senior executives, family office professionals, and external stakeholders
Distill complex priorities into actionable items, ensuring all deadlines and follow-ups are met with consistency
Produce high-quality summaries, meeting materials, and digital organization to keep the Principal briefed and prepared
Deliver seamless administrative support from the home office, including managing physical files, mail, deliveries, and errands
Coordinate with household staff, vendors, and building management for maintenance, repairs, and property-related meetings
Facilitate pre-arrival and post-departure checklists for the Principal to ensure residential operations are flawless
Manage clothing returns, household inventories, and organizational projects within the home
Serve as the first line of defense for the Principal's technology (Microsoft 365, Google Workspace, iCloud), performing basic troubleshooting and liaising with IT for deeper technical needs
Qualification
Required
8+ years supporting C-suite executives, founders, or UHNW individuals
Proven track record of handling sensitive, confidential information with the utmost integrity
High fluency in modern productivity tools (Zoom, iCloud, G-Suite) and a comfort level troubleshooting devices
Anticipatory by nature-spotting issues before they arise
Remain calm, grounded, and steady under high-pressure, changing circumstances
Exceptional written skills with the ability to turn complexity into clarity
Preferred
Experience in top-tier finance, law, or family offices is highly preferred
Benefits
100% covered health, dental, and vision after 90 days
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase