Wisconsin Foundation and Alumni Association · 22 hours ago
Affinity Program Intern
Madison, WI
Internship
Onsite
Intern
$16/hr - $16/hrThe Wisconsin Foundation and Alumni Association (WFAA) is seeking a dynamic Affinity Program Intern to support outreach and experiences with UW-Madison alumni, donors, and Wisconsin Alumni Association members. The role involves assisting with event planning, marketing, and program development to engage University of Wisconsin alumni.
EducationHigher Education
Responsibilities
Support the execution of alumni and donor experiences by assisting with event setup, day-of coordination, and post-event tasks
Provide logistical and administrative support for programs, including preparing materials, assembling supplies, managing checklists, and tracking attendance
Assist with guest communications and interactions, both in advance of and during events, including confirming details, greeting attendees, and offering wayfinding support
Help coordinate with campus and community partners by scheduling meetings, tracking shared logistics, and organizing information
Attend team planning meetings and contribute to documentation by taking notes, organizing shared resources, and tracking action items
Assist with database management, such as updating contact information, pulling reports, and organizing participant lists
Provide excellent customer service to alumni, WAA members, and campus partners via email, phone, and in person
Support event collateral preparation such as name badges, signage, printed materials, and feedback forms
Assist with gathering and compiling feedback and observations from programs to support ongoing improvement efforts
Serve as an on-site ambassador for WFAA and UW–Madison during affinity programs, helping guests feel welcomed and supported
Qualification
Required
Availability to work 10-15 hours per week during the academic year and 15-20 hours during the summer
Strong interpersonal and verbal communication skills, including comfort speaking with alumni, donors, and campus guests
Ability to manage time effectively and meet deadlines with minimal supervision
Attention to detail, especially in organizing materials, managing checklists, and assisting with logistics
Demonstrated reliability and professionalism in work and communication
Preferred
Prior experience in customer service, hospitality, or administrative support
Familiarity with UW–Madison or interest in learning about the university's programs and partnerships
Experience supporting events or programs (e.g., logistics, setup, registration, etc.)
Comfort working in both behind-the-scenes and guest-facing roles
Interest in nonprofit work, alumni engagement, or higher education
Company
Wisconsin Foundation and Alumni Association
WAA offers competitive salaries and benefits in an environment that is inspiring, creative, and respectful.
Founded in 1861
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Mike Knetter
Chief Executive Officer
Paula Bonner
President and CEO
Recent News
2025-06-19
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