State of Florida · 1 day ago
EXECUTIVE SECRETARY - 78000021
Tallahassee, FL
Full-time
Onsite
New Grad, Entry Level
$35K/yr - $35K/yrThe Florida Commission on Offender Review is seeking an Executive Secretary to perform vital secretarial and clerical duties in support of Clemency Investigations. The role includes managing confidential information, assisting with case processing, and providing administrative support to the Director of Clemency Investigations.
Government Administration
Responsibilities
Answer telephone calls
Receives and processes general clemency cases
Aids in preparing and copying Confidential Case Analysis for Commission voting, along with an agenda for each Commissioner
Monitors cases to be voted, following votes, gives files to the Director after Commission recommendations have been added on each report, then return for copying and distributing reports to the Office of Executive Clemency and Clemency Aides
Convert hard copy clemency files to electronic files by preparing the files for scanning and scanning the files
Follow prescribed procedures for the conversion of Clemency Board meeting files. Apply appropriate naming conventions
Timely and accurately update progress within an Excel tracking document
Respond to applicant inquiries via letter and/or electronic mail
Receive and process new Request for Review cases and assist with preparing, copying, and distributing Request for Review reports
Receive, process, copy, scan, and distribute Restoration of Civil Rights with a Hearing and Restoration of Civil Rights Without a Hearing cases
Process completed eligible Restoration of Civil Rights Without a Hearing reports and Victim Memorandums for submission to the Office of Executive Clemency
Update information in applicant files and/or clemency database
Assist with processing, maintaining, and arranging for storage and retrieval of archived documents, records, and reports
Assist with maintaining files, records, materials, correspondence, documents, reports, and other material pertaining to clemency cases
Monitors inventory of office supplies and prepares annual order for supplies and information technology equipment for all staff in the section
Perform other duties as required
Qualification
Required
High school diploma
Knowledge of proper grammar and general office procedures
Knowledge of Adobe Acrobat Pro
Knowledge of Microsoft Office Suite
Knowledge of criminal justice/court related documents
Possess active listening skills with problem solving/critical thinking capabilities
Ability to prepare and maintain confidential and accurate information
Ability to work as part of a team, as well as independently
Ability to adapt, be flexible, and multi-task between assignments
Ability to work efficiently in stressful environment, while exhibiting coping skills and emotional maturity
Ability to communicate effectively, both verbally and in writing
Ability to interact with individuals from internal and external agencies
Ability to follow verbal and written instructions
Ability to review and edit data and correspondence with accuracy and completeness
Ability to sort data alphabetically, numerically, and categorically
Ability to receive and appropriately act upon critique/training in a positive manner
Preferred
Preference may be given to applicants that possess a bachelor's degree or higher from an accredited college or university
Benefits
State Group Health Insurance Coverage through CHP and Blue Cross/Blue Shield.
Various plans for dental, vision, and other supplemental insurance options are available.
Annual and Sick Leave benefits.
Nine paid holidays each year.
One Personal Holiday each year.
$25,000 Life Insurance Policy (paid 100% by employer).
Retirement plans that include employer contributions.
Flexible Spending Accounts.
Tuition waivers to attend State of Florida colleges and universities for up to six credit hours per semester.
Seven paid weeks of Maternity Leave, plus two paid weeks of Care and Bonding Leave.
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
Recent News
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