Britebound · 20 hours ago
Senior Financial Operations Specialist
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$88K/yr - $115K/yr
5+ years expBritebound is a national nonprofit that is changing the way kids learn about careers and prepare for their futures. The Senior Financial Operations Specialist will manage core finance operations, including payroll administration, accounts payable, and purchasing, while ensuring accurate and compliant financial processes.
Primary/Secondary Education
Responsibilities
Partners with People and Culture and external payroll provider, ensuring accuracy, timeliness, and compliance in payroll processing
Leads multi-state bi-weekly payroll by reviewing payroll inputs and reports, validating data, coordinating issue resolution, and processing payments
Serves as the primary contact for payroll-related inquiries
Collaborates with Corporate Counsel and People and Culture to ensure that employees working in states other than Massachusetts are configured appropriately, including registering in other states, the Department of Labor for unemployment, and providing information to the appropriate parties regarding workers compensation insurance
Reviews Form W-2, ensuring full compliance with government reporting requirements for payroll taxes, withholding, and employer contributions
Supports annual defined contribution plan audit and compensation related financial statements audit
Manages Accounts Payable inbox and serves as the primary point of contact for Accounts Payable and expense-related inquiries
Partners with cross-functional teams and accounting service provider, ensuring the timely payment of accounts payable and accurate month end accruals
Manages vendor relationships, including reviewing invoices, responding to inquiries, and reviewing 1099 reporting
Administers employee expense reporting processes, including review of expense submissions, policy compliance, and coordination with employees to resolve discrepancies
Supports the corporate purchasing and travel card program, including card issuance, transaction review, reconciliation and user support
Prepares relevant journal entries and reconciliations for the month end close
Supports annual financial statement audit, as well as internal audit
Manages the Purchasing Inbox and coordinates procurement setup, including collaboration with internal teams, purchase order creation, obtaining approvals, and related documentation
Works closely with accounting provider to ensure timely vendor setup and accurate purchasing records
Collaborates with department heads on quarterly review of open purchase orders
Manages contract and grant payment
Provides administrative and functional support for accounts receivable activities
Processes wire transfers in accordance with established internal control procedures and approval requirements
All other financial operations tasks as needed
Qualification
Required
5+ years' relevant work experience in finance or accounting function
Proficiency in Microsoft Excel
Experience in multi-state payroll operation and reporting
Strong analytical, research, and problem-solving skills
Working knowledge of accounting and finance principles
Experience in developing and maintaining policies and procedures
Clear and effective verbal and written communication skills
Strong interpersonal, customer service, and collaboration skills
Ability to manage multiple priorities
Preferred
Payroll certification a plus
Experience with defined contribution plans a plus
Benefits
Bonus
403(b) retirement plan participation
Generous paid time off
Comprehensive health and life insurance benefits
Comprehensive medical, dental, and vision healthcare plans
Retirement plan (plus match)
Weekly lunches
Commuter benefits
Tuition reimbursement
Generous PTO options
Summer Fridays (every Friday off between Memorial Day and Labor Day)
Company holiday break between December 25th and January 1st
Company
Britebound
Britebound™ (formerly American Student Assistance®) helps young people navigate one of the most important questions they’ll ever face: What comes next? We inspire learners to explore their passions, experiment with potential careers, and confidently chart a path toward their future, whether or not that path includes a traditional college degree.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase