UW School of Medicine and Public Health · 5 hours ago
Administrative Assistant III
Madison, WI
Full-time
Hybrid
Entry Level
1+ years expThe UW School of Medicine and Public Health is seeking an Administrative Assistant III to provide administrative program support to the Department of Neurological Surgery. The role involves managing multiple projects, assisting with budgeting, HR, payroll, and financials, and serving as a primary point of contact for various stakeholders.
EducationHealth CareHigher EducationUniversities
No H1B
Responsibilities
Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Provides HR administrative support
Answers reimbursement or travel questions and provides information based on set materials and standards to various audiences; Reviews transaction processing internal controls and recommends policies and procedures
Audits or reconciles original purchase documents with payments
Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
Prepares and audits complex records, edits documents, and reviews work done by others
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
Qualification
Required
At least one year of related experience
Excellent interpersonal, human relations, verbal and written communication skills
Courteous, responsive, and service oriented
Ability to work cooperatively to coordinate multiple projects and demonstrate independent decision-making
Considerable experience and proficiency in PC software such as Microsoft Word, Excel, Access, email (Outlook) and calendar software, computer database and spreadsheets
Preferred
At least two or more years of related experience
Knowledge of and experience with UW Health and School of Medicine and Public Health policies and procedures
Knowledge of HIPPA requirements, ability to maintain confidentiality and use discretion
Intermediate transcription skills
Benefits
Generous vacation, holidays, and sick leave
Competitive insurances and savings accounts
Retirement benefits
Company
UW School of Medicine and Public Health
UW School of Medicine and Public Health offers graduate programs, health professions programs, and innovative research. It is a sub-organization of University of Wisconsin-Madison.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$1.1MKey Investors
American Medical Association
2026-01-13Grant· $1.1M
Leadership Team
Aisha Liebenow
HR Business Partner
Amanda Joncas, M.A.
Human Resources Business Partner
Recent News
2025-11-03
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