Gilead Sciences · 15 hours ago
Administrative Coordinator
United States
Full-time
Remote
Mid Level
$100K/yr - $129K/yr
3+ years expGilead Sciences is dedicated to creating a healthier world by tackling significant diseases and improving patient lives. They are seeking an Administrative Coordinator to support the Senior Vice President of Treasury and Investor Relations, ensuring efficient operations and managing a variety of administrative tasks. The role requires excellent communication skills and the ability to thrive in a dynamic environment.
BiopharmaBiotechnologyHealth CareManufacturingPharmaceutical
Responsibilities
Provide full range of administrative support for the Senior Vice President, proactively managing the calendar with the poise and professional conduct needed to adapt to last minute changes and requests
Manage significant (sometimes >50%) domestic and international travel for the SVP, and prepare detailed and thoughtful itineraries including briefing documents that may also be used by C-level executives
Represent the department professionally at all times, including during the SVP’s many absences due to business travel
Build effective relationships with Executive Coordinators to C-level executives by being highly responsive and flexible, with a “can do” approach to problem solving
Organize team events including offsites and team-building. Ensure smooth on-boarding of new team members, and day-to-day management of team (e.g. birthdays, anniversaries, company event awareness, vacation schedules etc.)
Maintain email distribution lists for both internal and external customers
Other administrative tasks including expense report submission and oversight of function budget
Possible stretch assignments depending on capability and interest (e.g. contributing to our Weekly newsletter, project managing key events)
Qualification
Required
Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s) or 2 years related experience with an AA degree
Proficiency in Microsoft Excel, Word, PowerPoint, Visio, and MS Teams
Fluency in English, both oral and written
Strong attention to detail in day-to-day tasks
Ability to handle confidential information with integrity and discretion
Demonstrated leadership and collaboration skills within the team
Proactive approach, comfort with responding to changing priorities
Ability to work independently with minimal supervision
Excellent time management and organizational abilities
Strong interpersonal and communication skills, both internally and externally
Preferred
2 years of related experience with an Associate's degree or higher
Experience demonstrates strong performance in a fast moving, ever-changing work environment, and experience managing significant executive travel
Benefits
Discretionary annual bonus
Discretionary stock-based long-term incentives (eligibility may vary based on role)
Paid time off
Company-sponsored medical, dental, vision, and life insurance plans
Company
Gilead Sciences
Gilead Sciences is a biopharmaceutical company that discovers, develops, manufactures and commercializes therapies for critical diseases.
10001+ employees
H1B Sponsorship
Gilead Sciences has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (269)
2024 (241)
2023 (222)
2022 (208)
2021 (235)
2020 (187)
Funding
Current Stage
Public CompanyTotal Funding
$4.41BKey Investors
Abingworth
2024-11-13Post Ipo Debt· $3.5M
2024-02-29Post Ipo Equity· $210M
2023-09-07Post Ipo Debt· $2B
Leadership Team
Keeley Wettan
Senior Vice President, Legal
Patrick Loerch
Senior Vice President, Clinical Data Science
Recent News
EIN Presswire
2026-02-02
2026-02-02
2026-01-23
Company data provided by crunchbase