School District 27J · 1 day ago
Secretary to Principal - Elementary
Brighton, CO
Part-time
Onsite
Entry, Mid Level
$25.14/hr - $25.14/hr
2+ years expSchool District 27J is seeking a Secretary to the Principal for their elementary schools. This role involves providing administrative and secretarial support to the Principal, managing office activities, and serving as a liaison between the school and the community.
EducationE-LearningHigher EducationSecondary Education
Responsibilities
Greet visitors, students, and staff and provide materials and information. Direct visitors to designated locations. Answer phone, answer questions, and route calls
Oversee projects to ensure they are completed in a timely manner
Compose letters and other correspondence and distribute to appropriate parties. Prepare forms, reports, memos, bulletins, and newsletters. Perform bilingual written and oral translation at North and South Elementary Schools
Dispense medications to students as needed. Treat injured students and notify parents as necessary
Maintain filing system for office and building
Supervise students in the office area
Maintain and reconcile school financial records and inventory. Order or obtain supplies, process orders, and prepare budget requests. Maintain activity funds, daycare program funds (at some schools), and petty cash. Prepare deposits
Maintain student attendance daily, prepare state attendance report, and prepare excessive absence letters to parents
Monitor certified staff absences through the automated substitute system to ensure coverage in all classrooms daily. Review the automated substitute system reports of teacher absences and days worked by substitute teachers prior to submitting to the payroll department. Note corrections when needed
Monitor absences of classified employees and make arrangements for substitutes when needed. Review classified employees' time worked in the KRONOS system and edit when needed
Maintain and process student enrollment and withdrawals. Maintain all student records and orient new students and their parents. Forward students records to other schools when a student transfers
Qualification
Required
Strong oral and written communication, interpersonal, public relations, tact, customer service, diplomacy, problem solving, and personal computer skills
Ability to project a professional image through high standards of business conduct and appearance
Ability to work independently, exercise judgment, and handle multiple tasks and deadlines
Ability to maintain confidentiality in all aspects of the job
Operating knowledge of and experience with computers, general office equipment, and phone system
Must occasionally lift and/or move up to 25 pounds
First Aid and CPR certifications required within 2 months after hire
Must be able to pass a Colorado and Federal Bureau of Investigation background check
Two to three years secretarial experience
Must maintain confidentiality in all aspects of the job
Ability to manage multiple priorities and tasks simultaneously
Preferred
High school diploma or equivalent plus post secondary courses in office management, secretarial, word processing, computer, and bookkeeping skills preferred
Bilingual skills (English/Spanish) helpful
Benefits
Eligible for benefits
Company
School District 27J
27J Schools educates more than 17,500 students from Brighton, Commerce City, and Thornton and encompasses parts of Adams, Broomfield and Weld counties.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase