State of Florida · 1 day ago
ADMINISTRATIVE ASSISTANT I - SES - 42002642
Brooksville, FL
Full-time
Onsite
Entry Level
$40K/yr - $51K/yr
1+ years expThe State of Florida's Department of Agriculture and Consumer Services is seeking an Administrative Assistant I to support the operations of the Withlacoochee Forestry Center. The role involves assisting the Center Manager with administrative tasks, personnel management, and ensuring compliance with policies and procedures.
Government Administration
Responsibilities
This position works directly with the Center Manger assisting in all administrative aspects of Withlacoochee Forestry Center (WFC) operations
This work often involves the research and analysis of data and the preparation of detailed written reports, both independently and collectively with three administrators
Coordinates closely with these administrators and their assistants while responsible for assisting Center supervisors with various personnel matters
May be called upon to make recommendations and independently make decisions based upon available date
This position requires the incumbent to be knowledgeable in Florida Forest Service (FFS) policy and procedures and possess the ability to provide assistance and guidance when necessary
This work routinely involves matters of a confidential nature
Assists the Center Manager and Forestry Administrators in directing and conducting administrative functions at WFC
Provides support to other clerical staff in the completion of their administrative/clerical duties
Interprets policy and provides direction and assistance to supervisors in Loss Control Program criteria including completing incident reports and formulating modified duty assignments
Coordinates all lost-time injuries directly with FFS Claims Manager
Responsible to Center Manager for the coordination and/or completion of both routine and special projects/assignments
Responsible for timely response to all departmental/division requests for information and/or data
Responsible for analyzing data, reports, and information collected and independently preparing memos, written drafts, correspondence and reports which recommend solutions and procedural actions
Takes phone calls for manager in his/her absence, researching and responding to inquiries
Serves as contact person and liaison with division and department administrators in Tallahassee gathering and interpreting policy and data for WFC Manager and staff
Assists manager and Field Operations Deputy Chief in personnel matters and communications that require confidentiality
Responsible for review and timely processing of all incoming correspondence, invoices, etc., to the appropriate staff
Responsible to ensure that outgoing mail is compiled, stamped, and dispatched appropriately
Responsible for inventory and replenishment of postal/mail supplies
Responsible for any other clerical duties as needed including typing and filing
This position assists the Center Manager with the research, development and implementation of subject matters relating to collective bargaining issues
Directs personnel management program WFC
Interprets personnel policy and communicates information to assist supervisors in carrying out all personnel procedures
Is directly responsible for center-wide recruitment and employee selection process
Compiles data and prepares EEO Affirmative Action Plan
Responds to inquiries from the public regarding employment
Coordinates preparation/approval of selection modules
Signs up new employees and orders uniforms and Nomex for all personnel
Monitors supervisors to ensure completion of all orientation/training requirements
Monitors compliance with yearly physical fitness/medical testing requirements
Establishes/maintains all current and terminated employee personnel files and documentation including initial employment and insurance paperwork, selection, retirement paperwork, disciplinary records, performance reviews, correspondence, commendations, etc
Coordinates all status changes with individual employees and/or supervisors as requested
Promptly notifies department personnel office liaison of all significant employee changes
Maintains separate, secure, confidential, files for all medical records
Responsible for coordinating revisions approval, and accurate database of current position descriptions for all center employees
Coordinates with administrators on the timely and thorough completion of employee performance reviews and plans referring discrepancies, corrections, etc. to administrator via clerical support person in that section
Responds to requests for information/assistance from employees/staff regarding such things as insurance, retirement, benefits, W-4 changes, etc
Performs other related duties as assigned
Qualification
Required
A bachelor's degree from an accredited college or university and one (1) year of administrative experience
A master's degree from an accredited college or university can substitute for the required experience
Administrative or clerical experience can substitute on a year-for-year basis for the required college education
An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements
Requires possession of a valid class E driver license
Occasional to moderate travel required
Successful applicant must pass a background screening, including fingerprinting, as a condition of employment
Benefits
Annual and Sick Leave benefits
Nine paid holidays and one Personal holiday each year
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)
Flexible Spending Accounts
Tuition waivers
And more!
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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