New York State Education Department · 1 week ago
Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box OSEA-122/40204
Albany, NY
Full-time
Hybrid
Entry, Mid Level
$54K/yr - $85K/yr
1+ years expThe New York State Education Department’s Office of Special Education is seeking candidates for an Administrative Specialist 1 position in the High School Equivalency Office. This role involves reviewing and formatting documents, providing training to staff, overseeing office processes, and managing subscriptions and translations related to OSE documents.
Non ProfitEducationGovernmentAssociation
Responsibilities
Final review, editing, and formatting of assignments, correspondence, and reports, (i.e., memos, letters, Request for Proposals, manuals, Regents items, guidance documents, etc.) prior to submission to supervisors or management, as appropriate
Provide training and support for Office of Special Education (OSE) Administrative Unit staff specific to preparation of OSE documents
Oversee officewide travel and FOIL processes
Oversee the purchasing and procurement of OSE Albany-based units and provide training, guidance and support to staff responsible for purchasing in OSE Regional Units statewide
Manage OSE subscriptions, including purchasing, establishing and maintaining contacts with subscription agencies, managing enrollment of staff, and distributing materials to staff
Manage actions related to translation of OSE documents and requests for interpreter services
Support the development and maintenance of OSE website, including preparing, formatting and posting timely and accessible information and documents on the website
Ensure emails received in public facing mailbox are assigned and responded to in a timely manner; and
Provide administrative support to Administrative Specialist 2 as assigned
Qualification
Required
Candidates must have a bachelor's degree or higher
Candidates must have a bachelor's degree or higher AND either: One year of professional experience; OR a Juris Doctor, master's or higher degree in a field related to the position being filled
Candidates must have a bachelor's degree or higher AND either: Two years of professional experience; OR a Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experience
Professional experience must be performing the duties of the full performance level position
Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications: Candidates must have a bachelor's degree or higher
Candidates must have a bachelor's degree or higher AND either: One year of professional experience; OR a Juris Doctor, master's or higher degree in a field related to the position being filled
Candidates must have a bachelor's degree or higher AND either: Two years of professional experience; OR a Juris Doctor, master's or higher degree in a field related to the position being filled AND one year of professional experience
Preferred
All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply
Benefits
Thirteen (13) paid holidays annually.
Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
Five (5) days of paid personal leave annually.
Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
Annual professional leave and educational leave opportunities for eligible staff.
Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
Family dental and vision benefits at no additional cost.
Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
Public Service Loan Forgiveness (PSLF).
Eligibility for various life insurance options.
Company
New York State Education Department
The New York State Education Department is the department of the New York state government responsible for the supervision for all schools.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Karen Starke
CIO
Recent News
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2025-09-17
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2025-07-15
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