World Monuments Fund · 2 hours ago
Executive Assistant to the President and CEO
New York, NY
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $90K/yr
5+ years expWorld Monuments Fund (WMF) is the leading independent organization devoted to safeguarding the world’s most treasured places. They are seeking an experienced Executive Assistant to provide high-level support to the President and CEO, involving complex scheduling, project coordination, and communication with internal and external partners.
Finance
Responsibilities
Provides day-to-day tactical and administrative support to the President & CEO
Manage a highly complex and detailed calendar, coordinating intricate logistics across time zones, stakeholders, and competing demands
Apply strategic judgment to protect and optimize the CEO's time, anticipating needs and reflecting their priorities and preferences in every decision
Prepare presentations, agendas, and talking points to support communications with donors and stakeholders, working closely with the development team
Coordinate board governance activities, including board and committee meetings, maintaining board prospect system, updating board directory, maintaining board materials, and meetings minutes, working closely with the executive vice president
Partner with senior leaders, including the President & CEO and the Director of Global Strategy and Operations, on special projects, strategic initiatives, and organization-wide priorities as needed
Coordinate complex senior-level meetings, both internal and external, including facilitating engagements between the CEO and global donors, partners, and external leaders across virtual and in-person formats
Attend leadership meetings, proactively provide agendas, capture notes, and manage completion of follow-up items as needed
Coordinates all domestic and international travel logistics for the CEO, including lodging, airfare, meals, visa requirements, and expense reporting
Prepares and distributes official organizational correspondence, memos, letters, reports, or other documents as requested
Perform other duties for the President & CEO as workload necessitates
Qualification
Required
Bachelor's degree or equivalent, and 5+ years of experience providing executive-level administrative support preferred
Experience supporting board governance activities and interacting with board members and senior stakeholders
Proven ability to manage complex calendars and proactively anticipate executive needs
Experience coordinating complex domestic and international travel and managing expense reporting
Strong interpersonal skills and the ability to interact professionally with diverse internal and external partners
Experience working in or supporting globally distributed teams, with comfort navigating multilingual environments
Adaptable, solution-oriented, and able to remain calm under pressure
Highly organized, detail-oriented, and able to manage competing priorities and shifting deadlines
Strong written and verbal communication skills, including drafting and editing professional correspondence and meeting materials
Ability to handle confidential and sensitive information with discretion and sound judgment
Advanced proficiency with all Microsoft Office Products including Word, Excel, PowerPoint, Outlook/Calendar, and Teams; familiarity with tools such as ShareFile, Zoom, and CRM or database systems such as Raiser's Edge or similar
Comfortable preparing reports, presentations, and executive-level meeting materials
Experience supporting organization-wide initiatives or special projects
Flexibility to adjust work hours based on the President & CEO's schedule, including evening and occasional weekend work, as workload requires
Demonstrated interest in and commitment to WMF's mission
Preferred
Proficiency in a second language—particularly French—is preferred but not required; ability to review and interpret foreign-language correspondence is essential
Benefits
Paid time off
Wellness and sick leave
Paid holidays
Medical, dental, vision, and life insurance
Robust retirement plan
Opportunity to work in a hybrid environment
Company
World Monuments Fund
World Monuments Fund is the leading independent organization dedicated to saving the world’s most treasured places.
51-200 employees
H1B Sponsorship
World Monuments Fund has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (4)
Funding
Current Stage
Growth StageLeadership Team
Alexa Osgoodby
Director, CEO Special Projects
Bénédicte de Montlaur
President & CEO
Recent News
2025-10-25
2025-10-09
Company data provided by crunchbase