BAE Systems, Inc. · 12 hours ago
Executive Assistant
McLean, VA
Full-time
Hybrid
Mid, Senior Level
$63K/yr - $102K/yr
10+ years expBAE Systems, Inc. is an international defense, aerospace and security company seeking an Executive Assistant to support the Vice President/General Manager. The role involves facilitating daily office operations, coordinating meetings, and providing administrative support to ensure smooth functioning of the office.
Defense & Space
No H1B
U.S. Citizen Only
Responsibilities
Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
Attend and participate in unclassified meetings, take meeting notes, record taskers and actions, and update the staff when necessary
Review incoming and outgoing correspondence, including prepare documents for signature and ensure proper routing
Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary
Coordinate travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline. Prepare check request and purchase request as required
Assist in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events
Coordinate new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up
Update and maintain records, files and other documents/materials (electronic or in hard copy)
Performs multiple critical and time-sensitive tasks simultaneously
Qualification
Required
10+ Years with HS or 4+ Years with AA or 2+ Years with BA
Excellent written, oral, and interpersonal communication skills. Prior experience providing administrative support to senior leader
Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
Flexibility and ability to prioritize tasks according to senior staff requirements
Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
High energy, enthusiasm, tact, ability to interact effectively with senior executives from government and industry as well as internal BAE Executives
Ability to create and foster a cooperative work environment
Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities
A true team player who maintains a positive attitude in a dynamic environment
Benefits
Health, dental, and vision insurance
Health savings accounts
A 401(k) savings plan
Disability coverage
Life and accident insurance
Employee assistance program
Legal plan
Discounts on things like home, auto, and pet insurance
Paid time off
Paid holidays
Paid parental leave
Military leave
Bereavement leave
Any applicable federal and state sick leave
Company recognition program to receive monetary or non-monetary recognition awards
Company
BAE Systems, Inc.
Improving the future and protecting lives is an ambitious mission, but it’s what we do. BAE Systems, Inc. is the U.S.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Tom Arseneault
President & Chief Executive Officer, BAE Systems, Inc.
Don Widener, PhD
Chief Technology Officer, Intelligence Solutions
Recent News
2024-05-12
2024-05-12
2024-05-08
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