NEOGOV · 9 hours ago
Assistant Deputy - Finance
Norristown, PA
Full-time
Onsite
Senior Level
$70K/yr - $93K/yr
5+ years expNEOGOV is a company that provides strategic leadership in fiscal operations for the Register of Wills office. The Assistant Deputy - Finance will oversee budgeting, cash management, and compliance, while also serving as the IT Analyst to ensure the integrity of financial systems.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Lead annual budget planning, forecasting, and mid-year reforecast; align staffing and operational spend with service demand (probate, filings, receipting)
Prepare monthly, quarterly, and annual fiscal reports and narratives for the Register of Wills, county finance, and auditors
Monitor revenue/expense trends; recommend fee collection improvements, digital payment enhancements, and cash-handling efficiencies
Oversee daily receipting of office fees and probate-related charges, ensuring accurate reconciliation to the general ledger and county treasury
Manage inheritance tax receipts and transmissions: verify documentation completeness, deposit controls, issuance of receipts, batching, and timely remittance to the PA Department of Revenue per statutory timelines and Department guidance (e.g., REV-1500 workflows, discount periods, postmark policies where adopted)
Maintain strict segregation of duties, dual controls, armored transport/bank deposits, and exception handling; oversee cash drawers, remote capture scanners, and safes
Design, implement, and test internal controls covering receipting, refunds, voids, adjustments, check handling, ACH/credit card exceptions, and daily close
Ensure compliance with county fiscal policies, GAAP/GASB, and recordkeeping standards applicable to probate and Orphans’ Court matters (e.g., accounts filings, guardianships, marriage licenses where the office serves as Clerk of the Orphans’ Court)
Coordinate external and internal audits; prepare schedules, reconciliations, and management responses; track remediation actions
Maintain retention schedules for financial records consistent with court/office practice and county directives
Produce daily cash reports, deposit summaries, variances, and exception logs; deliver monthly revenue statements and KPI dashboards to leadership
Publish required fiscal statistics and assist with court-advertised Estate Notices listings in collaboration with Orphans’ Court administration
Administer financial systems (cashiering/POS, credit card machines, e-filing payment integration, ERP), including role-based access and audit logging
Partner with IT on cyber/PCI controls; document workflows/SOPs; train staff on receipting standards and fraud prevention
Drive continuous improvement (e.g., e-payments expansion, e-filing alignment, customer receipts, refund timeliness)
Own finance-related systems (ERP/GL, cashiering/POS, e-filing payment integrations) including role-based access, audit logging, and SOX-lite control documentation
Design data validation checks, reconcile system-of-records, and build ETL pipelines or scheduled jobs to standardize imports/exports between ROW systems and county finance/treasury
Build and maintain reporting in BI tools (e.g., Power BI/Tableau); automate daily close, deposit, and variance dashboards; create ad-hoc analyses for leadership
Coordinate with county IT on cyber/PCI compliance, MFA/SSO, network segmentation, vulnerability management, and incident response affecting payment and records systems
Manage relationships with software vendors; lead upgrades, patch cycles, and feature rollouts; develop test scripts, pilot plans, and end-user training
Author technical runbooks, SOPs, and continuity-of-operations plans for cashiering, inheritance tax remittance, and e-filing payment flows
Liaise with the PA Department of Revenue on inheritance tax remittance, receipts, discount treatment, and policy updates; ensure transmissions meet schedule and format requirements
Serve as the financial liaison between the Register of Wills and other county departments
Present financial data and recommendations to department leadership and county officials
Supervise finance/cashiering staff; set goals, coach performance, and provide training on statutes, policies, and customer service
Foster a culture of accuracy, integrity, and empathy in a public-facing office that serves grieving families and the legal community
Qualification
Required
Bachelor's degree in Accounting, Finance, Public Administration, or related field; CPA or CGFM preferred
5+ years of progressively responsible finance experience, including 3+ years in a supervisory role; government finance or court/row office experience strongly preferred
Demonstrated expertise in budgeting, cash management, bank reconciliation, and audit support; strong control design and testing skills
Knowledge of PA governmental accounting practices and court-related financial workflows (probate filings, fees, and inheritance tax receipting/transmittal)
Proficiency with ERP/finance systems, cashiering/POS, and spreadsheet/reporting tools; data analysis and dashboarding skills
Familiarity with Pennsylvania inheritance tax processes and timelines (REV-1500, discount window, delinquency at nine months) and probate/Orphans' Court financial workflows
Mastery of cash-handling controls, reconciliation, and variance analysis; ability to diagnose root causes and implement corrective actions
Familiarity with inheritance tax timelines and procedural interfaces between county ROW offices and the PA Department of Revenue (e.g., REV-1500, 9-month due date, 3-month discount window)
Clear, diplomatic communication with the public, attorneys, fiduciaries, auditors, and county leadership
High ethical standards; ability to manage sensitive fiscal records within a judicial/records environment
Preferred
Experience in a Pennsylvania Register of Wills / Orphans' Court office or similar judicial records setting
Prior work integrating e-filing payments, cashiering systems, and county ERP; experience with change management and user training
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase