Ohio Department of Administrative Services · 7 hours ago
Financial Associate - State Printing & Mail Services
Columbus, OH
Full-time
Onsite
Entry Level
$22.96/hr - $27.92/hr
1+ years expThe Ohio Department of Administrative Services is responsible for supporting the priorities of the state government. They are seeking a Financial Associate to prepare and verify financial data, maintain records, and provide customer service related to accounts payable and receivable activities.
Government Administration
Responsibilities
Prepares, compiles & verifies statistical, financial, accounting or auditing data, reports & tables related to accounts payable & accounts receivable &/or perform payroll activities
Prepares detailed encumbering & payment documentation
Enters account data into OAKS
Reviews & analyzes invoices to ensure accuracy, proof of delivery & compliance with terms/conditions of state term contract & technical accuracy as specified by State Printing
Compares amounts billed against purchase orders & state term contracts
Verifies spending limits
Creates requisition invoices in OhioBuys
Recommends approval or disapproval of invoices (e.g., returns disapproved invoices to vendors for correction)
Maintains computer files (e.g., using personal computer & MS Outlook, Word, Excel, Adobe, CPC application) & electronic copy filing systems for all documents processed
Acts as initial customer service contact (e.g., receive, investigate, research &/or resolve issues); presents at user group meetings
Maintains records of voucher activity
Contacts State Accounting/OBM to resolve OAKS & OhioBuys issues
Uses personal computer & related software/applications (e.g., OAKS, MS Word, Excel, Adobe) to approve invoices in OAKS
Records data entry on posting sheets in Excel
Updates invoice history into job tracking system
Maintains suspense files on all incoming invoices & jobs in process & creates correspondence as necessary
Prepares monthly & annual financial/management & budgetary reports: compiles, organizes & manipulates data for reports that detail disbursements, allotments & cash balances
Analyzes & reviews data compilations to determine accuracy & consistency of system balances
Maintains appropriate archives of reports in print & computer media
Performs daily problem solving duties: contacts fiscal officers to resolve problems in OAKS coding
Responds to customer service requests by telephone & email
Performs other job related activities as assigned
Qualification
Required
18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software
Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software
Or completion of associate core program in business administration, accounting, finance or related field
Or equivalent of Minimum Class Qualifications for Employment noted above
Knowledge of State accounting system (OAKS & OhioBuys)
Knowledge of accounting practices & procedures
Knowledge of agency policies & procedures
Skill in operation of a personal computer & related software (e.g., Microsoft Office Suite, Excel, Adobe, CPC application & database)
Skill in operation of calculator, telephone, copier & fax machine
Ability to carry out detailed but basic written or oral instructions
Ability to understand & solve accounting problems
Ability to apply principles to solve practical, everyday problems
Ability to count, do basic addition & subtraction
Ability to read, comprehend & record figures accurately
Ability to copy materials accurately & recognize grammatical & spelling errors
Ability to prepare meaningful, concise & accurate reports
Ability to work alone on most tasks
Ability to ask probing & closed ended questions to gain specific information
Ability to listen actively to customer issues
Ability to define problem & offer appropriate resolution
Ability to provide courteous & friendly customer service
Ability to speak in public meetings & in front of groups
Company
Ohio Department of Administrative Services
The Ohio Department of Administrative Services (DAS) is committed to providing quality centralized services, specialized support and innovative solutions to state agencies, boards and commissions as well as local governments and state universities.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Kannan Ramanujam
Chief Operating Officer - OIT
Kristina K. Hagberg
Deputy State Chief Information Officer
Company data provided by crunchbase