Okta · 5 hours ago
Executive Assistant, ORD Product
San Francisco, California
Full-time
Hybrid
Mid Level
$117K/yr - $175K/yr
3+ years expOkta is The World’s Identity Company, dedicated to providing secure access and authentication across various technologies. The Executive Assistant will support two VPs of Product Management by managing calendars, coordinating meetings, and driving special projects to ensure organizational success.
CRMEnterprise SoftwareIdentity ManagementIT InfrastructureManagement Information SystemsSoftwareWeb Development
Responsibilities
Manage calendars from a daily, weekly, and monthly perspective to maximize time effectiveness, and support our executives and their organizations be successful
Coordinate All Team meetings, including collecting and confirming the agendas, building slides, aligning presenters, and managing other meeting logistics
Complete all executive expenses in a timely and complete way
Drive special projects and events, including team offsites
Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes, and following up on action items
Manage recurring communication routines to ensure teams stay aligned and engaged
Meet deadlines by maintaining an organized approach and prioritizing and coordinating multiple work activities in a fast-paced environment
Identify opportunities to improve how teams work
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation/illness
Assist with travel planning and coordination, as well as special events
Assist with organization communications to help ensure clarity and alignment
Handle confidential information discreetly
Qualification
Required
A minimum of 3+ years of work experience as an Executive Assistant supporting multiple leaders
Excellent time management skills and attention to detail
Experience with building presentations in Google Slides
Flexibility working independently or partnering with a variety of teams, with flexibility to travel as needed (up to 10%)
Proven ability to interact with senior team members, vendors, customers, and leaders
Ability to be flexible in response to changing priorities and needs
Experience with arranging schedules and logistics and, at times, across multiple time zones, with expertise in productivity and collaboration tools such as Google Workspace, Slack, and Zoom
Ability to work on multiple projects, lead priorities, and accurately set expectations
Strong communication, planning, organizational, and analytical skills
Excellent verbal and written communication skills
Preferred
Willing to learn or have experience in the following areas is a bonus
Experience in running reports and exporting data into gSheets
Experience in project management
Benefits
Health, dental and vision insurance
401(k)
Flexible spending account
Paid leave (including PTO and parental leave)
Company
Okta
Okta is a management platform that secures critical resources from cloud to ground for workforce and customers.
5001-10000 employees
H1B Sponsorship
Okta has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (117)
2024 (133)
2023 (108)
2022 (201)
2021 (142)
2020 (120)
Funding
Current Stage
Public CompanyTotal Funding
$1.23BKey Investors
Sequoia CapitalAndreessen Horowitz
2020-06-08Post Ipo Equity· $1B
2017-04-06IPO
2017-03-30Secondary Market
Leadership Team
Todd McKinnon
CEO & Co-Founder
Frederic Kerrest
Vice-Chairman & Co-Founder
Recent News
2026-02-03
2026-01-18
Company data provided by crunchbase