Gilcrease Museum · 21 hours ago
Facilities Manager
Tulsa, OK
Full-time
Onsite
Mid, Senior Level
$70K/yr - $75K/yr
5+ years expGilcrease Museum is seeking a Facilities Services Manager responsible for the comprehensive management of facility services. The role includes overseeing maintenance, operations, and ensuring the safety and functionality of the museum's facilities to support daily operations and special events.
Museums & Institutions
Hiring Manager
Maddy Witt
Responsibilities
Manage and prioritize work orders using the CMMS system; assign tasks, monitor progress, and review technician feedback and customer satisfaction
Coordinate daily operations and ensure necessary materials and resources are available
Communicate job goals and expectations clearly to staff
Schedule and support after-hours events, assigning appropriate personnel
Approve and manage leave requests to maintain adequate staffing levels
Monitor and manage departmental budget; participate in budget planning
Respond to after-hours calls for repairs or event support
Conduct annual performance evaluations for assigned staff
Oversee contracted projects to ensure compliance with specifications
Communicate effectively across all levels of the organization
Administer systems including timekeeping, performance management, and work order tracking
Develop and evaluate RFPs to secure service agreements in the university’s best interest
Supervise the Gilcrease Facilities Team, including engineering and physical plant operations
Manage Gilcrease campus maintenance and ensure a safe working environment
Oversee Gilcrease facility services such as landscaping, waste removal, recycling, custodial services, pest control, key and lock management, water features, and event support
Coordinate with internal teams and external vendors to maintain facility standards
Perform other duties as assigned
Qualification
Required
Manage and prioritize work orders using the CMMS system; assign tasks, monitor progress, and review technician feedback and customer satisfaction
Coordinate daily operations and ensure necessary materials and resources are available
Communicate job goals and expectations clearly to staff
Schedule and support after-hours events, assigning appropriate personnel
Approve and manage leave requests to maintain adequate staffing levels
Monitor and manage departmental budget; participate in budget planning
Respond to after-hours calls for repairs or event support
Conduct annual performance evaluations for assigned staff
Oversee contracted projects to ensure compliance with specifications
Communicate effectively across all levels of the organization
Administer systems including timekeeping, performance management, and work order tracking
Develop and evaluate RFPs to secure service agreements in the university's best interest
Supervise the Gilcrease Facilities Team, including engineering and physical plant operations
Manage Gilcrease campus maintenance and ensure a safe working environment
Oversee Gilcrease facility services such as landscaping, waste removal, recycling, custodial services, pest control, key and lock management, water features, and event support
Coordinate with internal teams and external vendors to maintain facility standards
Perform other duties as assigned
Strong knowledge of facilities management principles and general maintenance procedures
Proficiency in electrical/mechanical systems, plumbing, carpentry, or HVAC
Excellent project management and analytical skills
Ability to multitask in a fast-paced environment and drive projects to completion
Proficiency in Microsoft Office and web-based work order systems
Strong verbal and written communication skills
Collaborative team player with strong interpersonal and customer service skills
High attention to detail and ability to prioritize effectively
Critical thinking and problem-solving abilities
Adaptability to changing priorities and environments
Sound judgment and decision-making skills
Ability to work independently and as part of a team
Ability to maintain confidentiality
Minimum of 5 years of experience in facilities management or a related field
At least 3 years of supervisory experience required
Valid driver's license required
Preferred
Bachelor's degree preferred
Certifications in HVAC, building maintenance, or project management are a plus
Company
Gilcrease Museum
Gilcrease Museum is one of the country’s best facilities for the preservation and study of the history and art of the Americas.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase