State Of Vermont Dept Health · 7 hours ago
Administrative Services Manager I - Limited Service
Waterbury
Full-time
Onsite
Entry, Mid Level
2+ years expThe State Of Vermont Dept Health is seeking an Administrative Services Manager I to support the Agency of Human Services in various administrative functions. The role involves contract management, procurement, asset management, and grant administration, focusing on Vermont's Rural Health Transformation Program.
Law Enforcement
Responsibilities
Assist in drafting and managing contracts and grants related to Vermont's Rural Health Transformation Program. Ensure all contracts are created, processed, and tracked efficiently, while monitoring the status of open procurements and tracking contract expiration dates for timely renewals or amendments
Maintain compliance with applicable statutes and Agency of Administration Bulletins. Complete contract templates for all new contracts and manage open Requests for Proposals (RFPs) and contract requests, handling the collection, filing, and processing of required forms
Assist in procuring goods and services for AHS-CO and maintain an inventory of agency assets, such as laptops, monitors, and cellphones. Coordinate onboarding and offboarding activities for AHS - Central Office
Work with the Admin Services Manager III to track requests for information and data related to the VTBuys system from all six AHS departments, assisting with data input as needed
Ensure the completion and routing of documentation for authority approval and manage the removal of surplus equipment. Conduct monthly contract tracking by running expenditure reports for each contract under AHS oversight, updating tracking sheets, and sharing data as requested
Assist in drafting contracts, agreements, and other related documents to support AHS operations. Support grant administration by preparing, submitting, and monitoring grant applications and reports, ensuring compliance with grant requirements and timelines
Qualification
Required
Bachelor's degree in accounting, business or public administration, office administration or a related field
Two years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function
Experience as a supervisor of clerical or administrative staff
OR Bachelor's degree and four years of experience providing professional administrative-level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff
OR One year as an Administrative Services Coordinator IV with the State of Vermont
NOTE: Additional professional administrative-level experience or higher will substitute for the bachelor's degree on a year for year basis
NOTE: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management)
Preferred
Experience in contract and grant management, particularly related to health programs
Experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system)
Benefits
80% State paid medical premium and a dental plan at no cost for employees and their families
Work/Life balance: 11 paid holidays each year and a generous leave plan
State Paid Family and Medical Leave Insurance (FMLI)
Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
Tuition Reimbursement
Flexible spending healthcare and childcare reimbursement accounts
Low cost group life insurance
Incentive-based Wellness Program
Qualified Employer for Public Service Student Loan Forgiveness Program
Company
State Of Vermont Dept Health
State Of Vermont Dept Health is a law enforcement company based out of 108 Cherry St, Burlington, Vermont, United States.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase