Global Edge Group · 2 hours ago
Administrative Assistant to the Chief Human Resources Officer
Reston, VA
Contract
Hybrid
Mid, Senior Level
5+ years expGlobal Edge Group is an international staffing firm known for connecting projects worldwide with talented professionals. They are seeking an Administrative Assistant to support the Chief Human Resources Officer, responsible for managing calendars, coordinating travel, and handling communications efficiently.
ConsultingEnergyLegalRenewable EnergyStaffing Agency
Hiring Manager
Kayla Justiss Friedman
Responsibilities
Independently maintain the manager’s calendar, regularly scanning for conflicts and meetings that require action
Coordinate complex international and domestic travel arrangements, including detailed travel itineraries
Receive and screen phone calls on behalf of the Office of the CHRO and direct them appropriately
Remain informed of key issues, commitments, and priorities of the manager
Maintain the Office of the CHRO long-term planning calendar and Outlook calendar
Work collaboratively with the HR Leadership Council and peers to ensure alignment and execute high-priority tasks
Complete work assignments independently and ensure coverage when absent from the office
Collect, review, and distribute incoming hard copy and electronic mail. Independently handles mail not requiring the manager's attention
Arrange for special couriers (FedEx/UPS/etc.) and media services support, as necessary
Modify travel as necessary and provide updates to all impacted stakeholders
Prepare and submit detailed expense reports for the Office of the CHRO and key direct reports
Coordinate internal and external meetings, arranging for facilities, local IS&T support, equipment, conference calling services and catering
Manage internal and external visitors by notifying security with names and expected arrival dates and times as well as securing workstations/offices
Keep track of office supplies and order backstock as needed
Oversee the HR Executive Conference Room, inclusive of screening meeting requests and ensuring the space is well kept
Provide support for key direct reports, inclusive of arranging travel and coordinating catering for team meetings
Qualification
Required
Requires a minimum of 4-6 years of related experience
Must have a minimum of 5 years of work experience (administrative or secretarial)
Proven ability to handle sensitive and confidential information
Effective team player, with strong interpersonal and customer service skills
Ability to work flexibly and collaboratively across all levels of the organization
Strong attention to detail with a commitment to accuracy
Advanced oral and written communication skills required
Advanced in Microsoft 365 (Word, Excel, PowerPoint, Outlook and Teams) required
Advanced knowledge of common office procedures
Strong organizational skills required
Ability to perform basic mathematical calculations and conversions
Advanced skills in conference/meeting arrangements
Advanced skills in arranging travel, both domestic and international
Preferred
Associate degree or related technical training preferred
Company
Global Edge Group
Global Edge Group is a full-service workforce solutions firm specializing in the recruitment of technical and project personnel for industries such as Oil and Gas, Power, Renewables, Mining, Automotive, Semiconductor, Information Technology, and Infrastructure.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kathy Eberwein
CEO/Managing Director
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