Avicenna · 14 hours ago
Office Administrator
Vienna, VA
Full-time
Onsite
New Grad, Entry LevelAvicenna Accounting Inc. is a pioneer in outsourced accounting focused on providing personalized client services. They are seeking an organized and proactive Office Administrator to manage day-to-day operations, including client communication, appointment scheduling, and document management.
Financial Services
Responsibilities
Answering and directing incoming calls professionally
Calling clients for follow-ups, reminders, and appointment confirmations
Scheduling and managing client appointments
Pulling reports and organizing data as needed
Filing and maintaining physical and digital documents
Uploading client documents to their respective portals
Ensuring client compliance with required filings and deadlines
Assisting in the preparation and filing of BPOL and other regulatory documents
Maintaining day-to-day office operations and administrative support
Managing office correspondence, including emails and mail distribution
Assisting with document retrieval and organization for accounting and tax purposes
Greeting and assisting clients in person and over the phone
Coordinating with team members to ensure smooth workflow and client satisfaction
Monitoring office supplies and replenishing as necessary
Document scanning into SharePoint
Assisting in special projects and other administrative tasks as assigned
Qualification
Required
Communication and Customer Service skills
Administrative Assistance and Organization Skills
Finance knowledge
Experience in accounting or related field
Proficiency in Microsoft Office Suite
Attention to detail and strong organizational skills
Ability to multitask and prioritize tasks effectively
Associate's or Bachelor's degree in Business Administration or related field
Company
Avicenna
Avicenna Accounting & Tax Services was started by in 1992.
Founded in 1992
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase