Four Seasons Environmental, Inc. · 17 hours ago
Bookkeeper / Accounts Payable & Receivable Specialist (Admin Assistant)
Columbus, OH
Full-time
Onsite
Mid Level
$32.82/hr - $32.82/hr
3+ years expFour Seasons Environmental, Inc. is a facilities management firm seeking a Bookkeeper / Accounts Payable & Receivable Specialist. This role is responsible for managing day-to-day financial transactions, including accounts payable and receivable, while supporting operational leadership through accurate financial recordkeeping and budget monitoring.
Information Technology
No H1B
Responsibilities
Process vendor and supplier invoices in accordance with purchase orders, contracts, and company procedures
Verify invoice accuracy, coding, approvals, and supporting documentation prior to submission for payment
Track payment status, resolve invoice discrepancies, and communicate with vendors as needed
Maintain organized and auditable AP files and records
Prepare and submit client invoices in accordance with contract terms and billing schedules
Track receivables, monitor aging reports, and follow up on outstanding payments
Coordinate with internal stakeholders and clients to resolve billing questions or discrepancies
Record payments and maintain accurate AR records
Maintain accurate financial records for daily transactions
Track expenses against budgets and flag variances or concerns to management
Assist with cash flow tracking and basic financial summaries
Support month-end close activities by preparing reconciliations and transaction summaries
Prepare routine financial reports such as AP/AR summaries, budget tracking reports, etc
Maintain clear documentation to support audits, reviews, and internal controls
Ensure financial records comply with company policies and contractual requirements
Work closely with operations, project management, and leadership to support financial needs
Provide financial data and backup documentation to the accounting department as requested
Assist with special projects and process improvements related to billing, payments, and financial tracking
Coordinate with Human Resources to support payroll-related processes, including timekeeping verification, labor allocation tracking, and employee status changes that impact pay or billing
Assist with compiling and submitting payroll support documentation in accordance with company procedures and deadlines
Track employee labor hours, leave usage, and related data for reconciliation with payroll and billing records
Maintain organized payroll and HR-related financial documentation to support audits, compliance reviews, and internal controls
Provide payroll- and labor-related financial data to corporate payroll, Human Resources, or management as requested
Support HR compliance activities by assisting with documentation related to certified payroll, leave tracking, and contract-specific requirements
Qualification
Required
High school diploma or equivalent required
3+ years of experience in bookkeeping, accounts payable, and accounts receivable
Experience working with budgets, invoicing, and vendor management
Proficient in Microsoft Excel, Word, and Outlook (strong Excel skills required)
Experience using accounting or bookkeeping software (e.g., QuickBooks, Deltek, Sage, or similar)
Strong attention to detail and accuracy
Solid understanding of AP/AR processes and cash flow basics
Ability to manage multiple priorities and meet deadlines
Strong organizational and follow-through skills
Professional communication skills when working with vendors, clients, and internal teams
Reliable, self-directed, and accountable
Process-driven with the ability to spot inefficiencies and recommend improvements
Discreet and trustworthy when handling financial information
Team-oriented with a hands-on, roll-up-your-sleeves mindset
Preferred
Associate degree in accounting, finance, or business preferred
Experience in a project-based, operations, or service-oriented environment preferred
Benefits
Medical Insurance
Dental Insurance
Life Insurance
Retirement Benefit
Disability Insurance
Holidays and Vacation
Company
Four Seasons Environmental, Inc.
Four Seasons Environmental is a facilities services company offering maintenance and commissioning services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Reed Tarkington, LEED AP, CEM, CFM
President and CEO
Company data provided by crunchbase