Oregon State University · 5 hours ago
Office Specialist 2
Eugene, OR
Full-time
Onsite
Entry Level
$19.36/hr - $28.75/hr
2+ years expOregon State University is a dynamic community seeking to fill a full-time Office Specialist 2 position for the Division of Extension and Engagement’s Extension Lane County Office. This role involves providing general office support, business financial functions, and program support while ensuring excellent customer service and engagement with diverse populations.
EducationNon ProfitUniversities
Responsibilities
Performs numerous office and organizational support tasks, and other assigned support tasks
Assists with answering telephones, screening and directing calls, and taking messages
Provides excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication
Assists callers and office visitors by providing accurate information and referring appropriate personnel
Coordinates meetings, events, and conferences to include scheduling facilities, arranging for food and/or beverage service, and preparing necessary decorations and materials. Travel/driving will be required for setting up events
Utilizes various software programs to create or update office manuals related to the office, programs or services, including writing, editing, proofing, and completing final drafts
Tracks supply levels, and submits orders for office supplies and equipment as needed
Follows OSU policies, standards, rules, and procedures and the Division’s rules and procedures as needed to perform responsibilities
Provides thorough, professional, and friendly customer service
Manages sensitive information with confidentiality and discretion
Troubleshoots site issues and assists clients as needed
Assists the Administrative Office Manager with the Extension’s civil rights obligations at the Extension Lane County Office such as collecting data and documents from program faculty for the internal reviews, and ensuring program marketing materials are accessible and include reasonable accommodations information
Assists the Administrative Office Manager with ensuring a safe, welcoming and respectful environment to all Extension and Engagement constituents and clients
Assists Administrative Office Manager with day-to-day facilities and safety issues, indicates need for repairs and improvements, and works with Administrative Office Manager to coordinate with appropriate county representative
Processes specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents; and reviews materials for proper completion and accuracy against manual and computer-generated reports
Accepts payments in cash, check, and digital form for payment of publications, conferences, workshops, services, classes, etc., and creates receipts with accurate coding information for these payments. May make deposits to the appropriate financial institution
Utilizes OSU digital systems for administrative and program reports
Utilizes technology to organize and manage digital files, websites, and other digital forms as needed to adapt to a changing technological environment
Serves as the point person on office and program equipment, computer, technology-related functions including, but not limited to, Zoom, DocuSign, Box, SAP Concur, and any new technology implemented
Ensures efficient and secure operation for office computer printers/copiers and related equipment, serves as liaison with the OSU’s Community Network
Travel/driving will be required for making deposits at a financial institution, attending/staffing events, and/or transporting materials
Performs other duties as assigned by the Administrative Office Manager or Regional Director
Completes the division’s civil rights training session(s)
Participates in staff meetings
Attends training opportunities to build basic knowledge and consistent skills to use digital communications, marketing and engagement technologies relevant to position duties, as requested by Administrative Office Manager
Qualification
Required
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis
Excellent customer service skills
Exceptional ability to handle multiple detail-oriented tasks
Experience with record keeping and bookkeeping
A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming
General knowledge and ability to use computers, including proficiency with information technology, professional office software, and collaborative work platforms
Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment
Ability to work effectively and accurately with minimal supervision
Ability to engage and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a culturally responsible manner
Ability to maintain confidentiality and professionalism
Ability to serve as front office resource person by responding to inquiries or requests; explaining and clarifying rules, processes, and procedures; and providing specialized information about services available
Ability and willingness to work as a collaborative team member
Preferred
Experience working with volunteers
Bilingual and bi-cultural (Spanish and English)
Ability to interact positively with the general public and volunteers
Familiarity with Extension programs
Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously
Benefits
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Company
Oregon State University
Oregon State University is a public research university that offers various undergraduate and graduate programs across multiple fields.
1001-5000 employees
H1B Sponsorship
Oregon State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (146)
2024 (148)
2023 (91)
2022 (115)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$94.53MKey Investors
U.S. Department of DefenseUS Department of EnergyNational Safety Council
2025-01-13Grant· $11.9M
2024-12-04Grant· $0.5M
2024-06-13Grant· $0.05M
Leadership Team
Mike Green
Vice President for Finance and Administration and Chief Financial Officer
Kimya Massey
Deputy Athletic Director/COO at Oregon State University Athletics
Recent News
Sports Business Journal
2025-12-16
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