Empire State Software and Development · 8 hours ago
Project Associate, Life Sciences
New York, NY
Full-time
Hybrid
Entry Level
$65K/yr - $70K/yr
1+ years expEmpire State is seeking a Project Associate to support the administration and coordination of grants and contracts under the Life Sciences Initiative. The role involves providing operational, analytical, and project coordination support, assisting with compliance, and contributing to internal and external reporting.
AppsDeveloper ToolsInformation TechnologySoftware
Responsibilities
Support management of a portfolio of grants and contracts, including application review assistance, preparation of incentive proposals, of board of directors’ approval documents, project tracking, report compilation, and compliance monitoring of funding requirements
Assist project leads in coordinating with grant and contract recipients to track milestones, deliverables, and key performance indicators
Serve as a support liaison with other ESD departments, including: Loans and Grants, Project Finance, Procurement, Contracts Administration, Legal, and the Office of Contractor and Supplier Diversity. Help prepare board of directors’ materials, contracts, project status reports, and other documents required for the review/management of projects
Process invoices and payment requests under supervision, including assisting with desk audits, validating expenditure documentation, and supporting grant disbursement workflows
Ensure that project information is accurate and up to date in all web-based project tracking databases
Support development of the legislatively mandated annual report on the operations and accomplishments of the Life Science Initiative using supporting data and statistics on assigned projects
Assist in drafting memos, talking points, briefings and other strategic communications and materials as needed for senior ESD and New York State officials, including reports and documents needed for legislative hearings
Provide operational and administrative support including spreadsheet preparation, data management, document tracking, scheduling, and cross-team coordination
Contribute to outreach and awareness efforts supporting the state’s life science programs and ecosystem
Respond to ad-hoc stakeholders and internal requests with guidance from senior team members
Work on other projects assigned by supervisor and/or other senior team members
Qualification
Required
Applicants MUST submit a cover letter with resume to be considered
This position will require in-office presence
Associate degree in relevant area
1-3 years of relevant experience, including internships, contract roles, or applied academic/project experience, or an equivalent combination of education and hands-on program or operations experience
Experience in grant management, policy research and analysis, program implementation, public administration, business administration, or a related field required
Outstanding written and oral communication skills are required, with the ability to synthesize complex information effectively and succinctly for different audiences
Must be detail oriented and highly organized with strong follow-up skills
Ability to navigate ambiguity is essential
Ability to work in a team and independently
Must be able to handle multiple changing priorities and effectively anticipate needs of management
Must be diplomatic, tenacious, effective and have a good sense of humor
Proficiency with Outlook, Excel, PowerPoint and Word required
High degree of comfort learning and using database management programs such as Microsoft Dynamics and SharePoint
Preferred
Bachelor's degree is preferred in business, public administration/public policy, social sciences, or other relevant fields
Interest in science or life science a plus
Degree in life science subject in conjunction with business or policy degree also welcomed
Experience working in State or Local Government is highly preferred
Experience in and understanding of the commercial life science industry desired
Company
Empire State Software and Development
We don't do ordinary. We want to leave the world a little better than we found it, so we love projects that dream big and empower social change.
2-10 employees
Funding
Current Stage
Early StageRecent News
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