NAI San Diego · 21 hours ago
Admin-Marketing Assistant
San Diego, CA
Full-time
Onsite
Senior Level
5+ years expNAI San Diego is a company that supports brokerage and property management divisions. The Marketing & Administrative Assistant will be responsible for presenting a professional image at the front desk, managing communications, and providing administrative support for marketing and office operations.
AccountingProperty ManagementReal Estate
Responsibilities
Work well as a team player and maintain good relationships with co-workers in a close-knit team environment
Route calls professionally and greet visitors with a polite check-in experience
Receive and distribute faxes, mail, and deliveries; prepare outgoing mail including overnight and courier packages
Maintain a clean and professional front desk area, keeping equipment and supplies neat and orderly
Each morning and throughout the day, maintain common areas (kitchen, break rooms, conference rooms, and lobby) and follow sanitization protocols to keep them clean, orderly, and well stocked for the day
At the end of the day, clean up and put away supplies and dishes in common areas
Operate and troubleshoot office equipment like printers, copiers, scanners, fax machine, postage meter, etc
Maintain inventory of office and break room supplies and pre-printed stationery products
Schedule and be the administrator for the e-mail distribution system of flyers
Provide administrative support creating correspondence, legal documents, invoices, and other documents as assigned
Support the brokerage department with graphics projects, property marketing, maps and aerial imagery, and neighborhood research
Enter information into various property and client databases used by the office
Perform research, special projects, record-keeping, and other miscellaneous duties as needed for the office
Utilize InDesign to help assemble and edit marketing presentations, proposals, flyers, e-flyers, newsletters, postcards, etc
Utilize Photoshop to edit and enhance property photographs and other images
Use various mapping and demographic software applications to run reports and create customer maps, aerials, and presentations
Prepare information packages and maps for property tours
Perform other duties or projects as requested
Qualification
Required
Strong computer skills (specifically in MS Office programs Word, Outlook, PowerPoint, Excel)
Customer service oriented with great interpersonal skills to build relationships with employees, brokers, management, vendors, and clients
Ability to work with minimal supervision, know when to ask questions, and lead by example
Ability to speak, write and understand English with excellent grammatical, oral, and written communication skills
Polite and professional communication, telephone etiquette, and professional appearance
Ability to multi-task, prioritize, and utilize resources to execute multiple projects and tasks within a deadline-oriented environment
Highly accurate, attentive, and detail-oriented
Able to function in a team environment, utilizing resources to execute tasks and solve problems
Ability to type a minimum of 65 wpm
Excellent communication skills to be able to function in a team environment to work a project through to completion
Ability to take ownership of assigned tasks with high level of initiative
Bachelor's degree or equivalent required
5 year(s) office and/or related experience
5 year(s) experience using Adobe Creative Suite programs (specifically InDesign, Canva, Photoshop, or Illustrator)
Company
NAI San Diego
NAI San Diego is a real estate company that provides clients with leading brokerage, property management, and consulting services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Tina Pinard
Chief Operating Officer
Company data provided by crunchbase