State of Ohio · 8 hours ago
Administrative Professional 3 (PN 20015031)
United States of America-OHIO-Franklin County-Columbus
Full-time
Onsite
Entry, Mid Level
$25.77/hr - $26.76/hr
2+ years expThe Ohio Department of Health is dedicated to improving the health and well-being of Ohioans. They are looking for an Administrative Professional 3 to provide organizational expertise and support critical programs through administrative, fiscal, compliance, and data management responsibilities.
GovernmentNon Profit
Responsibilities
Provide administrative and non-routine secretarial support to program leadership and fiscal management
Draft, review and respond to complex and confidential correspondence, reports and inquiries
Coordinate meetings, schedules, and training logistics for staff and stakeholders
Serves as liaison between supervisors, program staff and vendors, agencies and the public
Respond to internal and external inquiries regarding licensing, certifications and program operations
Coordinate information collection across departments and agencies
Relay telecommunication needs, troubleshoot basic issues and maintain contact list
Prepare, review and process purchase orders, invoices, refunds and payment documentation
Maintain fiscal records, purchasing trackers, and expenditure reports
Monitor and authorizes expenditures when appropriate and assists with travel expense processing and projections
Coordinate acquisition and maintenance of office and business equipment
Conduct administrative and program process reviews to ensure compliance with state and federal rules and regulations
Analyze policies and procedures, recommend improvements and assist in implementing updated workflows
Support licensing audits, invoicing reviews, and tracking activities to maintain regulatory accuracy
Maintain personnel staffing spreadsheets, coding updates and electronic records
Generate, update and summarize operational, productivity and fiscal reports
Manage documents control, retention schedules and electronic forms
Utilize office software and data systems to create, edit, and manage documents and reports
Assist with interactive forms, web updates, and research tasks supporting bureau initiatives
Support data entry and maintenance with licensing and certification systems
Qualification
Required
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field
12 mos. exp. as Administrative Professional 2, 16872
Equivalent of Minimum Class Qualifications For Employment noted above
Preferred
Associates or advanced degree in business office administration or secretarial science
Experience or coursework in regulatory compliance (e.g., organizations/agencies/companies' adherence to laws, rules and regulations relevant to business operations)
Experience in performing different functions within Excel (e.g., creating tables, charts, sorting or filtering data)
Experience with state or other accounting software system
Experience with Microsoft Office Software (e.g., Excel, Word, Outlook, PowerPoint, Access)
Experience in writing reports or purchase orders, invoices, and/or requests for purchases
Experience in researching and analyzing data and/or legislation into a comprehensive report
Experience with writing and/or assisting with travel reports and/or authorizations (e.g., airline tickets and/or travel packets)
Experience with solution-based problem solving (e.g., fixing recurring errors/managing workload with limited resources/ adapting to policy changes/resolving team conflict/streamlining processes)
Experience with interpreting program policies and procedures
Experience with communicating effectively and efficiently verbally and/or in writing
Experience working in a fast-paced environment or multitasking and/or paying attention to details
Benefits
Medical Coverage
Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
Childbirth, Adoption, and Foster Care leave
Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
Company
State of Ohio
State of Ohio is an Non profit organisation.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Beverlyn Johns, MS
Deputy Chief Operating Officer
Holly Drake
State Chief Information Security Officer
Recent News
2025-08-26
2025-08-06
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