SearchBuddy · 23 hours ago
Administrative Assistant – Communications & Public Engagement
Long Beach, CA
Contract
Onsite
Mid Level
$22/hr - $28/hr
3+ years expSearchBuddy is seeking an Administrative Assistant to provide comprehensive administrative and project support to their communications-focused department. The role involves collaborating with leadership and cross-functional teams to ensure efficient workflows and timely delivery of departmental initiatives.
Management Consulting
Hiring Manager
Tom Londo
Responsibilities
Provide administrative and project support for communications initiatives, public outreach efforts, and departmental projects
Track budgets, expenses, key performance indicators, and financial data
Audit and monitor customer- or public-facing materials across various locations
Support government or regulatory-related activities, including recordkeeping, reporting, and compliance tracking
Assist in drafting policies, procedures, manuals, and training documentation
Prepare correspondence, reports, memos, and other written materials as directed
Coordinate documentation related to regulatory audits and compliance reviews
Create and maintain spreadsheets, agendas, meeting minutes, and action plans
Organize, maintain, and manage department files and records
Schedule meetings, coordinate appointments, and maintain multiple calendars
Ensure documents and reports are completed accurately, professionally, and within established deadlines
Conduct research and compile data upon request
Monitor office supply inventory and coordinate ordering as needed
Assist with public, employee, or community outreach events, meetings, and workshops
Adhere to workplace safety policies and participate in required safety training
Perform additional duties or special projects as assigned
Qualification
Required
Provide administrative and project support for communications initiatives, public outreach efforts, and departmental projects
Track budgets, expenses, key performance indicators, and financial data
Audit and monitor customer- or public-facing materials across various locations
Support government or regulatory-related activities, including recordkeeping, reporting, and compliance tracking
Assist in drafting policies, procedures, manuals, and training documentation
Prepare correspondence, reports, memos, and other written materials as directed
Coordinate documentation related to regulatory audits and compliance reviews
Create and maintain spreadsheets, agendas, meeting minutes, and action plans
Organize, maintain, and manage department files and records
Schedule meetings, coordinate appointments, and maintain multiple calendars
Ensure documents and reports are completed accurately, professionally, and within established deadlines
Conduct research and compile data upon request
Monitor office supply inventory and coordinate ordering as needed
Assist with public, employee, or community outreach events, meetings, and workshops
Adhere to workplace safety policies and participate in required safety training
Perform additional duties or special projects as assigned
Proven ability to manage multiple priorities and projects simultaneously
Strong organizational and time-management skills
Initiative-driven with a collaborative mindset
Positive, professional verbal and written communication skills
High attention to detail with strong grammar and writing proficiency
Demonstrated discretion and ability to maintain confidentiality
Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), Adobe tools, and web-based platforms
Strong analytical, problem-solving, and critical-thinking skills
Openness to continuous improvement and process optimization
Preferred
Bachelor's degree in business, communications, public administration, or a related field preferred
A minimum of three years of progressively responsible administrative or professional support experience is desired
An equivalent combination of education and experience will be considered
Company
SearchBuddy
At SearchBuddy, the recruitment process is an art—one that requires the proper alignment of talent with opportunity, experience with need, personality with environment, and aspirations with value.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase