Clarity Recruiting · 6 hours ago
Real Estate Legal Assistant
New York, NY
Full-time
Hybrid
Mid Level
$90K/yr - $115K/yr
3+ years expClarity Recruiting is representing a full-service law firm seeking a Real Estate Transactional Legal Assistant for their New York City office. The role involves providing complex administrative support to attorneys, including document preparation, coordinating travel, and managing calendars.
B2BDeliveryHuman ResourcesInformation TechnologySmall and Medium Businesses
Hiring Manager
Colleen Mahon
Responsibilities
Prepare, revise, redline and proofread various real estate documents including conveyance, collateral, deeds, resolutions, certificates, contracts, purchase agreements, leases and amendments
Assist with real estate due diligence for closings including assistance with surveys, deeds, titles and environmental matters
Assist with and coordinate processing of closing and post-closing documents, preparing signature packets using Adobe Sign and DocuSign, and assisting with complex filing and closing logistics
Create and maintain client and administrative files in accordance with firm procedures, including within the document management system
Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar
Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients
Perform initial conflict checks and open/close client matters and prepare engagement letters
Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met
Coordinate travel arrangements and track travel expenses for timely reimbursement
Qualification
Required
High School Diploma in addition to 3 years of real estate experience
Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills
Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software
Preferred
Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses
Company
Clarity Recruiting
We are a woman-owned, boutique recruiting agency.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Colleen Robson
Chief Operating Officer
Company data provided by crunchbase