Outreach Community Health Centers · 1 day ago
Purchasing Clerk
Milwaukee, WI
Full-time
Onsite
Entry Level
2+ years expOutreach Community Health Centers, Inc. is seeking a Purchasing Clerk to serve as the primary procurement coordinator. The role involves processing purchase orders, collaborating with departments to fulfill supply needs, and managing vendor relationships while ensuring compliance with organizational policies.
Health CareMedicalNon Profit
Responsibilities
Process all purchase orders through the accounting system
Review purchase requisitions from departments for completeness, accuracy, and proper authorization
Verify budget availability and proper account coding before creating purchase orders
Obtain required approvals in accordance with organizational purchasing policies
Generate and distribute purchase orders to vendors via email, fax, or vendor portals
Track open purchase orders and follow up with vendors on delivery status
Update accounting system to reflect receipts of goods and services
Work directly with clinical, administrative, and operational departments to understand their purchasing needs
Serve as primary point of contact for purchasing questions and requests
Assist departments in identifying appropriate vendors and products
Provide guidance on purchasing procedures and policy requirements
Communicate delivery timelines and any issues affecting order fulfillment
Coordinate with receiving departments to confirm successful delivery and acceptance of goods
Establish and maintain positive working relationships with vendors and suppliers
Manage delivery schedules when appropriate
Research and recommend new vendors for departmental needs
Resolve vendor issues related to orders, pricing discrepancies, or damage/incorrect shipments
Process vendor returns and credit memos
Communicate vendor policy changes and updates to relevant departments
Verify receipt of goods against purchase orders
Assist with investigation of missing, damaged, or incorrect shipments
Support grant budget compliance by ensuring proper coding of grant-funded purchases
Ensure compliance with federal grant procurement requirements (2 CFR 200) for grant-funded purchases
Support documentation requirements for single audit and program-specific audits
Maintain audit trail for all purchasing transactions
Identify and escalate policy exceptions or unusual transactions to Controller or CFO
Other duties as assigned
Qualification
Required
Requires Associate's degree in business-related field required
Minimum 2-3 years of experience years purchasing, procurement, or supply chain coordination
Preferred
Bachelor's degree preferred
Company
Outreach Community Health Centers
Outreach Community Health Centers is a non-profit organization dedicated to increasing access to health care in their community.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Stacey Pendzich
Chief Operating Officer
Nicole Mubanga, MD
Chief Medical Officer
Recent News
BizTimes - Milwaukee Business News
2023-07-13
BizTimes - Milwaukee Business News
2022-02-05
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