Girl Scouts in the Heart of Pennsylvania · 8 hours ago
Administrative Assistant to the Executive Vice President
Camp Hill, PA
Full-time
Onsite
Mid Level
3+ years expGirl Scouts in the Heart of Pennsylvania is looking for an Administrative Assistant to the Executive Vice President. This role is responsible for providing comprehensive administrative support, including managing schedules, preparing communications, and organizing events while ensuring confidentiality and professionalism.
Non-profit Organization Management
Responsibilities
Perform administrative tasks, including but not limited to coordinating projects, preparing meeting materials, scheduling calendar appointments, directing phone calls, and greeting visitors
Assist in scheduling, planning, and running meetings, events, and activities: work with vendors to coordinate logistics, coordinate staff and volunteer participation, and take meeting minutes when requested
Prepare written communications, including memos, emails, invoices, reports, letters, mail merges, information packets, and other correspondence while exercising attention to detail and high level of professionalism
Prepare and support presentations, webinars, PowerPoints, and related materials - obtain, assemble, and coordinate related documents
Organize and maintain records, files, and databases, including electronic and physical filing systems
Provide clerical support, including but not limited to printing, copying, scanning, and preparing donor packages and presentations
Create and pull statistical reports, review and summarize data, such as: key performance indicators, donor lists, survey results, etc
Execute projects, including organizing important information, monitoring progress, and keeping everyone in the loop. Organize tasks to ensure projects are running smoothly and no critical deadlines are missed
Ensure the integrity and confidentiality of the council’s correspondence, internal processes/policies/procedures, and executive level discussions/information
Collaborate with Girl Scouts of the USA and other Girl Scout Councils as needed
Provide professional, quality customer service to all customers (donors, members, volunteers, staff, and other community contacts)
Demonstrate commitment to the Girl Scout mission and the Girl Scout Leadership Experience by representing GSHPA in a positive and professional manner
Work independently with limited supervision
Perform other duties as assigned in support of council-wide initiatives and cross-functional teams to further the mission of GSHPA
Qualification
Required
Three to five years of experience in an administrative position
Highly proficient in MS Office, Adobe Acrobat and virtual meeting platforms
Possess professional communication skills and excellent grammar, strong phone and email etiquette
Use sound judgment and critical thinking skills when decision making
Strong time management and organizational skills with the ability to prioritize a high volume of work while managing multiple deadlines and staying calm under pressure
Possess business and persuasive skills and communicate strategically on COO's behalf
Work independently and with limited supervision
Efficiently operate standard office equipment
Work with individuals of diverse background and ages in a professional manner
Adapt well to changing circumstances, direction, and strategy
Work a flexible schedule, to include nights and weekends, as needed
Hold and maintain a valid driver's license - access to reliable transportation required
Travel throughout the council, as needed
Lift/carry 25 pounds
Sitting, standing, or walking for a moderate period of time is required
Company
Girl Scouts in the Heart of Pennsylvania
At Girl Scouts, we believe in the power of G.I.R.L.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Krystell Fox, MS, SHRM-SCP, SPHR
Chief Financial Officer
Lisa Fiol Powers
Chief Operating Officer
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